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241 Excel Shortcut Keys that You Should Know in 2022-23

Introduction

Organizing and analyzing spreadsheets in Microsoft Excel can feel like continuously running up against a brick wall for you if you are not familiar with Excel shortcuts. 

There are a variety of Excel shortcut keys that will help you operate more quickly and efficiently whether you're aggregating or analyzing data. 

Even though learning Excel through courses can always be beneficial for spreadsheet users, Excel shortcuts can help you boost your Excel game right now. Shortcuts are an excellent technique to speed up data entering, navigate your spreadsheet fast, and become more effective with Excel.

If you are willing to study excel or MS Excel shortcut keys to pursue a career in data analytics, consider enrolling in a professional Data Analytics Course to grasp analytics tools and techniques.

In this article, we'll discuss the various Excel shortcuts list to help you perform your tasks faster and more effectively. But before that, let's understand the basics of Microsoft Excel. 

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What is Microsoft Excel?

Microsoft's Excel spreadsheet program is a part of the Office family of business software programs. Users of Microsoft Excel may format, arrange, and compute data in a spreadsheet. Data analysts and other users can make information easier to examine as data is added or altered by organizing data using tools like Excel. The boxes in Excel are referred to as cells, and they are arranged in rows and columns. These cells are used to store data. The Microsoft Office and Office 365 suites include Excel, which works with the other Office programs. The spreadsheet application can be used on Windows, macOS, Android, and iOS devices.

What is the use of Excel in 2022?

Excel is most frequently utilized in professional contexts. It is used, for instance, in operations management, performance reporting, human resource management,  and business analysis. Excel uses a group of prepared cells to arrange and edit data and perform mathematical operations. Users can use formulas, pivot tables, and graphing tools to put data in the spreadsheet. Visual Basic for Applications is a macro programming language integrated into the spreadsheet application.

MS Excel shortcut keys enable you to complete tasks more quickly and efficiently. You may improve your abilities and excel in the field of your choice with the help of a professional course from JanBask Training.

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Excel Shortcut Keys List

Without a doubt, shortcuts make our lives simpler. If you use Microsoft Excel, you can use this article to discover some of the most useful ones. It might surprise you to find how many different Excel shortcuts there are, and while we don't expect you to remember them all, it's always helpful to have a list nearby. To make your work easier, keep reading as we outline some of the most significant MS Excel shortcut keys.

Excel Keyboard Shortcuts – Navigation

In this section of the Excel shortcut list, we will focus on the navigation part – how to navigate through Excel, and move from one cell to another cell or from one screen to another screen. 

                Description

Excel Shortcut

Move one cell right

Move one cell left

 

Move one cell up

Move one cell down

Move one screen right

Alt + PgDn

 

Move one screen left

Alt + PgUp


 

Move one screen up

PgUp

Move one screen down

PgDn


 

Move to right edge of data region

Ctrl + →

Move to left edge of data region

Ctrl + ←

Move to top edge of data region

Ctrl + ↑

Move to bottom edge of data region

Ctrl + ↓

Move to last cell in worksheet that contains data

Ctrl + End

Move to first cell in worksheet

Ctrl + Home

Turn End mode on End

End

Select active cell (when multiple cells are already selected)

Shift + Backspace

Show the active cell on the worksheet

Ctrl + Backspace

Move active cell clockwise to corners of selection

Ctrl +

Move active cell down in selection - wrap to next column

Enter

Move to last cell in worksheet that contains data

Ctrl + End

Move to last cell in worksheet that contains data

Ctrl + Home

Show the active cell on the worksheet

Ctrl + Backspace

Move active cell clockwise to corners of selection

Ctrl + .

Move active cell down in selection - wrap to next column

Enter

Move active cell up in selection - wrap to previous column

Shift + Enter

Select active cell (when multiple cells are already selected)

Shift + Backspace

Move active cell right in a selection - wrap to next row

Tab

Move active cell left in a selection - wrap to previous row

Shift + Tab

Before you move forward on learning the Excel shortcut keys, have a quick look at this comprehensive guide on Data Analytics Career Path to gain an in-depth understanding. 

Excel Keyboard Shortcuts – General

This is the general section of  Excel shortcut keys that covers all the common and generation actions we do in Excel. It can be anything from undo, redo, copy, paste, etc. 

                    Description 

Shortcut

Open help:

F1

Undo last action:

Ctrl + Z

Redo last action:

Ctrl + Y


 

Copy selection:

Ctrl + C


 

Repeat last action:

F4


 

Cut selection :

Ctrl + X

Paste content from clipboard:

Ctrl + V

Display the Paste Special dialog box:

Ctrl + Alt + V

Display find and replace with Find tab selected:

Ctrl + F

Display find and replace with Replace tab selected:

Ctrl + H

Find previous match (after initial Find):

Ctrl + Shift + F4

Find next match (after initial Find):

Shift + F4

Insert embedded chart:

Alt + F1

Insert chart in new sheet:

F11

Toggle Autofilter:

Ctrl + Shift + L

Activate filter:

Alt + ↓

Create table:

Ctrl + T OR Ctrl + L

Select table row:

Shift + Space

Select table column:

Ctrl + Space

Select table (when active cell is in table):

Ctrl + A

Run Spellcheck:

F7

Clear slicer filter:

Alt + C

Open Thesaurus:

Shift + F7

Open Macro dialog box:

Alt + F8

Open VBA Editor:

Alt + F11

Duplicate object, formula, text:

Ctrl + D

Snap to grid (whilst dragging):

Alt

Hide or show objects:

Ctrl + 6

Show right-click menu

Shift + F10

Display control menu

Alt Space

Insert new worksheet

Shift + F11

Go to next worksheet

Ctrl + PgDn

Open Modify Cell Style dialog box:

Alt + '

Go to previous worksheet

Ctrl + PgUp

Rename current worksheet

Alt + O , H R

Delete current worksheet

Alt + E , L

Move current worksheet

Alt + E , M

Select adjacent worksheets

Ctrl + Shift + PgUp/PgDn

Select non-adjacent worksheets

Ctrl + Click

Toggle scroll lock

ScrLkms excel shortcut key

Toggle full screen

Ctrl + Shift + F1

Print

Ctrl + P

Open print preview window

Ctrl + F2

Set print area

Alt + P , R S

Clear print area

Alt + P , R C

Move between the worksheet, Ribbon, task pane and zoom controls in a worksheet that has been split

F6 OR Shift + F6

Protect sheet

Alt + R , P S

Zoom in

Ctrl + Mouse Wheel Up

Zoom out

Ctrl + Mouse Wheel Down

MS Excel Shortcuts – Cut, Copy, Paste

This section of Excel shortcut keys is focused on providing the basic cut, copy, and paste action. 

Keys

Shortcut

Copy Selected Cells: 

Ctrl+ C

Cut Selected Cells: 

Ctrl + X

Paste Content from the Clipboard: 

Ctrl + V

Copy Formula from the Cell Above:

Ctrl+ '

Copy Value from the Cell Above: 

Ctrl + "

Display Paste Special Dialogue Box: 

Ctrl+ Alt+ V

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Excel Shortcut Keys List – Formatting

In this section of Excel shortcut keys, we will go through different shortcuts related  to formatting.

Keys

Shortcut

Format cells

Ctrl + 1

Display Format Cells with Font tab selected

Ctrl + Shift + F

Apply or remove bold

Ctrl + B

Increase font size one step

Alt + H , F G

Decrease font size one step

Alt + H , F K

Align bottom

Alt + H , A B

Align middle

Alt + H , A M

Align top

Alt + H , A T

Wrap text

Alt + H , W

Remove indent

Alt + H , 5

Indent

Alt + H , 6

Align right

Alt + H , A R

Align left

Alt + H , A L

Align center

Alt + H , A C

Apply or remove strikethrough

Ctrl + 5

Apply or remove underscore

Ctrl + U

Apply or remove italics

Ctrl + I

MS Excel Shortcuts and Formulas – Formula Related

It is a little different, this MS Excel shortcuts and formulas section help you to know the short keys of general formulas that are generally used in Excel. 

Keys

Operation

    Begin entering a formula

  = OR +

    Toggle absolute and relative references (in cell edit mode)

  F4

Open the Insert Function Dialog Box

Shift + F3

Autosum

Alt + =

Toggle displaying formulas on and off

Ctrl + `

Insert function arguments

Ctrl + Shift + A

Open Name Manager

Ctrl + F3

Create name from values in row(s)/column(s)

Ctrl + Shift + F3

Paste name into formula

F3

Accept function with auto-complete

Tab

Display function arguments dialog box

Ctrl + A

Expand or collapse the formula bar

Ctrl + Shift + U

Evaluate part of a formula (in cell edit mode)

F9

Force calculate all worksheets

Ctrl + Alt + F9

Calculate active worksheet

Shift + F9

Calculate worksheets

F9

Enter array formula

Ctrl + Shift + Enter

Keyboard Shortcuts – Rows and Columns

In this section of Excel shortcut keys, we will explore how to work through the rows and columns and do different actions. 

Keys

Shortcut

Display Insert Dialog box

Ctrl + +

Insert selected number of rows

Ctrl + +

Insert selected number of columns

Ctrl + +

Display Delete dialog box

Ctrl + -

Delete selected number of rows

Ctrl + -

Delete selected number of columns

Ctrl + -

Delete contents of selected cells

Delete

Hide columns

Ctrl + 0

Hide rows

Ctrl + 9

Unhide rows

Ctrl + Shift + 9

Group rows or columns (with rows/columns selected)

Alt + Shift + →

Ungroup rows or columns (with rows/columns selected)

Alt + Shift + ←

Open Group Dialog Box (no rows/cols selected)

Alt + Shift + →

Open Ungroup Dialog Box

Alt + Shift + ←

Hide or show outline symbols

Ctrl + 8

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Excel Shortcut Keys List – Workbook Shortcut

In this section of Excel shortcut keys, we will check through the fundamentals of using a workbook like how to create a new workbook, open an existing workbook, and save a spreadsheet.

Keys

Operation

Create new workbook

Ctrl + N

Open workbook

Ctrl + O

Save workbook

Ctrl + S

Save as

F12

Go to next workbook

Ctrl + Tab

Go to previous workbook

Ctrl + Shift + Tab

Minimize current workbook window

Ctrl + F9

Maximize current workbook window

Ctrl + F10

Protect workbook

Alt + R , P W

Close current workbook

Ctrl + F4

Close Excel

Alt + F4

Excel Keyboard Shortcuts – Pivot Table Shortcut Keys

In this section, we’ll look at some critical pivot table Excel shortcut keys. We will understand how to create a pivot table, select the entire pivot table, ungroup the pivot table and hide, and unhide the pivot table. 

Keys

Operation

Create pivot table

Alt + N , V

Select entire pivot table

Ctrl + A

Group pivot table items

Alt + Shift + →

Ungroup pivot table items

Alt + Shift + ←

Hide (filter out) pivot table item

Ctrl + -

Unhide (clear filter on) pivot table item

Alt + H , S C

Insert pivot chart

Alt + N , S Z C

Excel Shortcut Keys List – Data Entry

This section covers the data entry-related Excel shortcut keys like, how to enter and  move down, display autocomplete, fill down and fill right, etc. 

Keys

Operation

Enter and Move Down: 

Enter 

Enter and Remain on the Same Cell 

Control + Enter 

Enter and Move Up

Shift + Enter 

Enter and Move right

Tab 

Enter and Move 

Shift + Tab 

Enter Same Data in All Selected Cells

Control + Enter

Display AutoComplete list

Alt ↓ 

Fill Down  

Ctrl + D 

Fill Right

Ctrl + R 

Insert Current Date

Ctrl + ; 

Insert Current Time

Ctrl + Shift + ;

Start a New Line in the Same Cell

Alt + Enter 

Cancel Cell Entry

ESC

Excel Shortcut Keys List – Clear

Here, we will talk about clear options in different case scenarios. Go through the list to know the different Excel shortcut keys to clear content, formats, everything, etc. 

Keys

Operation

Clear Everything: 

Alt + H + E + A 

Clear Formats Only:  

Alt+ H+ E+ F

Clear Content Only:  

Alt+ H+ E+ C

Clear Hyperlinks Only: 

Alt+ H+ E+ L

Clear Comments Only: 

Alt+ H+ E+

Excel Keyboard Shortcuts – Selection

In this section, we’ll look at some major Excel shortcut keys related to the selection. It can be about selecting the entire row, column, expanded selection, and a lot more.

Keys

Operation

Select entire row

Shift + Space

Select entire column

Ctrl + Space

Select the current region if the worksheet contains data. Press again to the select current region and summary rows. Press again to select the entire worksheet.

Ctrl + A

Expand selection

Shift + Click

Add non-adjacent cells to selection

Ctrl + Click

Move right between non-adjacent selections

Ctrl + Alt + →

Move left between non-adjacent selections  

Ctrl + Alt + ←

Toggle 'Add to Selection' mode

Shift + F8

Exit 'Add to Selection' mode

EscF

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Excel Keyboard Shortcuts: Ribbon

In this section, we’ll look at some critical Excel shortcut keys related to the Ribbon. 

Keys

Operation

Expand or collapse ribbon

Ctrl + F1

Activate access keys

                          Alt

Move through Ribbon tabs and groups

                      → ← ↑ ↓

Activate or open selected 

Control Space OR Enter

Confirm control change

Enter

Get help on selected

Control +F1

Excel Keyboard Shortcuts: Drag and Drop (After Selecting Cells)

This Excel shortcut keys section covers different shortcuts related to drag and drop. 

Keys

Operation

Drag and cut

            Drag

Drag and copy

Ctrl + Drag

Drag and insert

Shift + Drag

Drag and insert copy

Ctrl + Shift + Drag

Drag to worksheet

Alt + Drag

Drag to duplicate worksheet

Ctrl + Drag

Excel Keyboard Shortcuts: Active Cell

In this section, we’ll look at some critical active cell-related MS Excel shortcut keys. We will understand moving active cells down, up, right, left, etc. 

Keys

Operation

Select active cell (when multiple cells are already selected)

Shift + Backspace

Show the active cell on worksheet

Ctrl + Backspace

Move active cell clockwise to corners of selection

Ctrl + .

Move active cell down in selection - wrap to next column

Enter

Move active cell up in selection - wrap to previous column

Shift + Enter

Move active cell right in a selection -

                      wrap to next row Tab

Move active cell left in a selection - wrap to previous row

Shift + Tab

Excel Keyboard Shortcuts: Extend Selection

In this section, we’ll go through the extended selection of different Excel shortcut keys. 

Keys

Operation

Extend selection right

Shift + →

Extend selection left

Shift + ←

Extend selection up

Shift + ↑

Extend selection down

Shift + ↓

Extend the selection to the last cell on the right that contains data, or to the next cell that contains data, or to the last column

Ctrl + Shift + →

Extend the selection to the last cell on the left that contains data, or to the next cell that contains data, or to the first column

Ctrl + Shift + ←

Extend the selection to the last cell up that contains data, or to the next cell that contains data, or to the first row

Ctrl + Shift + ↑

Extend the selection to the last cell down that contains data, or to the next cell that contains data, or to the last row

Ctrl + Shift + ↓

Extend selection up one screen

Shift + PgUp

Extend selection down one screen

Shift + PgDn

Extend selection right one screen Alt + Shift + PgDn

Alt + Shift + PgDn

Extend selection left one screen Alt + Shift + PgUp

          Alt + Shift + PgUp

Extend selection to start of row(s) Shift + Home

Shift + Home

Extend selection to first cell in worksheet

Ctrl + Shift + Home

Extend selection to last cell in worksheet

Ctrl + Shift + End

Toggle 'Extend Selection' mode

            F8

Cancel 'Extend Selection' mode

Esc

Excel Short cuts: Select Special

In this section, we’ll look at some critical Excel shortcut keys related to selecting special. We will know how to select cells with comments, the current region around the active cell, and a lot more. 

Keys

Operation

Display 'Go To' dialog box

Ctrl + G OR F5

Select cells with comments

Ctrl + Shift + O

Select current region around active cell

Ctrl + Shift + *

Select current region

Ctrl + A

Select direct precedents

Ctrl + [

Select all precedents

Ctrl + Shift + {

Select direct dependents

Ctrl + ]

Select all dependents

Ctrl + Shift + }

Select visible cells only

Alt + ;

Excel Keyboard Shortcuts: Dialog Boxes

In this Excel shortcut section, we will check out the major dialog boxes related to shortcut keys. 

Keys

Operation

Move to next control

Tab

Move to previous control

Shift + Tab

Move to next tab

Ctrl + Tab

Move to previous tab

Ctrl + Shift + Tab

Accept and apply

Enter

Check and uncheck box

Space

Cancel and close the dialog box

            Esc

Excel Short cuts: Borders

This Excel shortcut key section covers all the shortcut keys related to the borders. 

Keys

Operation

Open list of border styles from Ribbon

Alt + H , B

Add border around selected cells

Ctrl + Shift + &

Add or remove right border

Alt + H , B R

Add or remove left border

            Alt + H , B L

Add or remove top border

Alt + H , B P

Add or remove bottom border

Alt + H , B O

Add all borders to all cells in selection

Alt + H , B A

Remove borders

Ctrl + Shift + -

MS Excel Shortcut Keys: Number Formatting

This section of MS Excel shortcuts covers the list  of keys related to number formatting.  

Keys

Operation

Apply general format

Ctrl + Shift + ~

Apply number format

Ctrl + Shift + !

Apply time format

Ctrl + Shift + @

Apply date format

Ctrl + Shift + #

Apply currency format

Ctrl + Shift + $

Apply percentage format

Ctrl + Shift + %

Apply scientific format

Ctrl + Shift + ^

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Quick Tips When Working with Excel Shortcuts Formulas

Below is a list of quick tips to work with Excel shortcuts formulas and  work like a pro: 

  • Use Pivot tables to recognize and make sense of data: Data in a spreadsheet can be reorganized using pivot tables. Depending on what you want them to do, they can summarize values and compare various pieces of information in your spreadsheet, but they won't alter the data that you already have. I select Data > Pivot Table to start creating the pivot table. If you're using Excel 2016, you should select Insert > Pivot Table. Your Pivot Table will be automatically filled up by Excel, but you may always rearrange the data. Then, you can pick from four possibilities.
  • Add more than one row or column: You could find that as you fiddle with your data, you need to keep adding rows and columns. You could even need to add hundreds of rows at times. One at a time would be extremely laborious. Fortunately, there's always a simpler solution. In a spreadsheet, you can add additional rows or columns by selecting the same number of preexisting rows or columns. After that, right-click and choose "Insert." To make your data simpler, use filter in Excel shortcut: You typically don't need to look at every single row at once when looking at really huge data sets. There are occasions when you only want to look at the data that meet specific requirements. You can use filters to narrow down your data so that you only ever see specific rows at once. Each column in your data can have a filter added to it in Excel, and from there you can select which cells you wish to display all at once.
  • Use the filter in Excel shortcut to simplify your data: You typically don't need to look at every single row at once when looking at really huge data sets. There are occasions when you only want to look at the data that meet specific requirements. Filters can help with it. You can use filters to narrow down your data so that you only ever see specific rows at once. Each column in your data can have a filter added to it in Excel, and from there you can select which cells you wish to display all at once.
  • Use formulas for simple calculations: Excel can assist you with basic mathematical operations like adding, subtracting, multiplying, and dividing any of your data in addition to performing complicated computations.

With the tips we shared above on Excel shortcuts formulas, we are sure to use Excel to its fullest extent and get the most out of the software to flourish your business.

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Conclusion

Using Excel shortcut keys will speed up and improve the creation of your reports and simplify data. You should now be familiar with the various Excel keyboard shortcuts for the workbook, cell formatting, row and column formatting, and pivot tables. 

We sincerely hope that these tips will be helpful to you. By consistently using Excel, you should be able to learn these shortcut keys. Also, do not forget to check out the Data Analytics Course if you wish to begin your career in this field. 

Have you got any questions about this article? If so, kindly post it in the comments section, and we will respond as soon as possible.

FAQs

Q1. What is the objective of the Data Analytics certification course?

Ans- The Data Analysis certification course is designed to ensure an authentic offline classroom experience that can help students become professionals in Data Analysis. We offer a comprehensive way to understand the industry. The Data Analysis certification ensures bright job prospects for students. The courses are intensive, skill-oriented, and well researched with instructor-led virtual classes and tailor-made study materials to provide an insight into the real-time situation.

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Q3. What are the prerequisites for joining a Data Analyst training program?

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Q4. Why do Business Analysts use Excel?

Ans- Business Analysts deal with data and business processes and focus on industry-specific knowledge. Expert Excel skills are a must for organizing large amounts of data and informing decisions with data insights. Excel often acts as connectivity between different data packages.

Q5. Which Business Analyst certifications are in demand?

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  • IIBA Certified Business Analysis Professional (CBAP)

Q6. What are the benefits of doing an online Data Analytics course at JanBask?

Ans- Our e-learning training platform for evolving technologies & their skillset training is breaking all the stereotypes of online education and has now come up with a training regime to help you work on actual real-life industry case scenarios of Data Analysis jobs. In this effort, every learner is assigned a real-time case that has happened in the industries based upon Data Analysis and is further taught the required solutions by our panel of professionals. With this practice, JanBask Training aims to acquaint our learners with the challenges that they are going to face in the actual industry outside the comfort of their virtual classroom & theoretical practices.

Q7. Why is having a Data Analytics certification necessary?

Ans- Data Analysis Course Online Certifications are necessary because:

  • They verify the professional's approved knowledge in the Data Analysis  
  • field.
  • They increase job interview invitations extensively.
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Q8. How do you keep growing in the Data Analytics field?

Ans- To have a steady career growth as a Data Analyst you need the following-

  • Constant skills up-gradation - keep upskilling in this field.
  • Be toe-to-toe with every new update in the Data Analysis field.
  • Keep taking certification exams and certifications to your credit - as many of the Data Analysis course online certifications you take, more will be your seniority in the job market.
  • Data Analysts course Certifications play an important role in the Career trajectory of a Data Analyst.

Q9. What can I expect after the completion of the Data Analytics course?

Ans- After the completion of the Data Analysis certification training-

  • You will have a crisp knowledge of the role of a data analyst in the industry
  • You will have the confidence, knowledge, and methods to proceed as a certified data analyst
  • You can be a part of the online learning community of JanBask Training Certification data analytic programs to brush up on your skills and interact with the learners and experts across the globe
  • You can expect the door opening up for a wide range of jobs. You can try your luck in giant firms as a certified data analyst.

Q10. Do you help with resume building and interview preparation?

Ans- We provide extensive support to our trainees for resume-building and interview processes.

  • Our industry professionals and instructors will help you draft an impressive resume for your recruiters in an intellectual way. They will guide you to write an impressive and profound resume for Data Analysts.
  • Janbask provides you with an intensive preparation of job-based questionnaires that are asked in the interview rounds for Data Analysis. We conduct mock Data Analysis interview rounds to level up the confidence of the trainees.

 


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    Abhijeet Padhy

    Abhijeet Padhy is a content marketing professional at JanBask Training, an inbound web development and training platform that helps companies attract visitors, convert leads, and close customers. He has been honored with numerous accreditations for technical & creative writing. Also, popularly known as “Abhikavi” in the creative arena, his articles emphasize the balance between informative needs and SEO skills, but never at the expense of entertaining reading.


Comments

  • W

    Walter Carter

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  • D

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  • C

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  • C

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  • J

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      JanbaskTraining

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  • F

    Finley Edwards

    Such an informative and great article! Every beginner in Excel must read this article. This is very helpful for me and people who are looking for Excel Shortcuts.

     Reply
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      JanbaskTraining

      Glad to hear that you found this post helpful! Often visit our site for more interesting content.

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