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Top 20 SSRS Interview Questions And Answers


The Importance of SSRS in the Data-Driven Age

In today's data-rich environment, businesses need clear and actionable insights to stay competitive. SSRS (SQL Server Reporting Services) is a powerful Microsoft tool that helps transform raw data into informative reports visualized with graphs, charts, and maps.

As a popular reporting tool, SSRS plays a vital role in the Microsoft Business Intelligence Platform. With its capabilities for creating, managing, testing, and deploying reports, SSRS empowers businesses to make data-driven decisions.

Conquering Your SSRS Interview

If you're aiming for an SSRS-related role, interview preparation is key. While every interview varies based on specific job requirements, here are some frequently asked questions to help you excel:

SSRS Developer Interview Questions with Answers for Freshers

Q1). What is SSRS and explain its features too?

Ans:- SSRS or (SQL Server Reporting Services) is a server-based report generation tool or software system from Microsoft and an important part of the business intelligence platform today. The features of the tool are listed as below –

  • The tool is suitable for creating highly interactive reports.
  • The reports can be administered ahead through a web-based interface.
  • It could deliver customized reports as per the requirements.
  • The tool helps you to create graphics-rich reports including charts, graphs, and other visual techniques.
  • The reports could be generated in multiple formats like Excel, PDF, Word etc.

Q2). Explain the SSRS architecture in brief?

Ans:- SSRS tool is a multi-tiered system having applications, servers, and multiple data layers. The SSRS architecture is highly modular and scalable too. A single installation of the program can be utilized along multiple systems. The components included in the SSRS architecture are listed below -

Q3). Explain the life cycle of the SSRS reporting tool?

Ans:-The life cycle of an SSRS reporting tool includes three phases. These are Report development, Report Management, and Report Delivery.

  • Report Development – The report designing and development is done by developers.
  • Report Management – Once the report is created, it will be managed by the administrator ahead. He will check that the report should be accessed by authorized users only. Also, the report execution should be performed well to optimize the performance. And further, they are scheduled well based on the priorities.
  • Report Delivery – This phase is executed by the DBA and developers together. Once the report is developed and managed well, it is deployed to the client after a proper data analysis. In case, you feel any issues then go back to the development stage right away.

Q4). List the different reporting service components in SSRS.

Ans:- Here's a short breakdown of the key SSRS components:

  • Report Server: The engine that processes report data, manages security, and delivers reports.
  • Report Manager: Web portal for accessing, viewing, and managing reports.
  • Report Designer/Builder: Tools for creating and designing visually appealing reports.

Q5). How will you define the crystal reports in SSRS?

Ans:-Crystal reports are processed by the IIS server while SSRS has a report server. Crystal reports can be enabled through a cache server where SSRS reports are available for Report history snapshots. Crystal reports have well-defined standard and custom user-defined labels while SSRS has only user-defined labels.

Q6). How can reporting service reports be added to any application?

Ans:-There are plenty of tools like Visual Studio / BI / SSDT tools that can be used to add reporting service reports to any application. There are two versions available for every tool, one is for Dot net framework and the other is for Windows framework.

Q7). What is the objective of the Report Manager in SSRS?

Ans:-Report Manager is a web application that can be accessed through a URL in SSRS. You can define permission for this web application and limit the functionalities based on the type of users. Each user is assigned a role and permissions are defined for that particular role.

Q8). Can a report server be used for running reports in SSRS?

Ans:-The reports are integrated with Visual Studio projects with the help of a report designer and a report server. Here, you can analyze the data well collected from multiple sources and stored in databases further.

Q9). Name the multiple roles offered by the SSRS.

Ans:- Here are some common item-level roles:

  • Browser Role: Allows users to view folders, reports, and subscribe to reports.
  • Content Manager Role: Grants users the ability to manage content on the report server, including creating, deleting, and modifying reports, folders, and other resources.
  • Publisher Role: Enables users to publish reports to the report server.
  • My Reports Role: Provides access for users to manage their own reports within a dedicated "My Reports" folder.
  • Report Builder Role: Allows users to utilize the Report Builder application to create and design reports.
  • System-Level Roles: These roles control access to broader server-wide operations and configurations.

Q10). Is there any drawback of the SSRS reporting framework?

Ans:- For many years, Microsoft had no direct solution for reporting other than crystal reports. Now it has SSRS but the framework has certain limitations too.

  • It is quite complex to understand the structure and functionality of any newly added component. 
  • Many users still believe that crystal reports are the best solution for reporting because they don’t want to switch to any other reporting tool.
  • Sometimes, there come issues in case of large reporting that may lead to data loss as well.

SSRS Interview Questions And Answers For Experienced

Q11). Name a few console utilities in SSRS.

Ans:-  SQL Server Reporting Services (SSRS) offers several command-line utilities for administrative tasks. Here are a few key ones:

  • rs.exe: This is the primary script host utility. It allows you to run custom Microsoft Visual Basic scripts to automate various SSRS tasks. These tasks can include report deployment, data source configuration, and report server management.
  • rskeymgmt.exe: This utility focuses on encryption key management for SSRS. You can use it to back up, apply, recreate, or delete encryption keys used to secure sensitive data within reports.
  • rsconfig.exe (Native mode only): This utility provides functionalities specific to configuring a report server in Native mode (not SharePoint mode). It allows tasks like setting security settings or configuring folder paths.


Q12). Name different parts of the RDL file and explain them in brief.


  1. Data – This part contains the dataset that can be used for writing queries and it is always well connected with the data source.
  2. Design – Here, you can design the report in the form of tables or matrix etc. You just have to drag and drop the information you wanted to use.
  3. Preview – It is used to check the preview of a report after the run command is executed.

Q13). RDL files are written in which programming language?

Ans:- These files are XML (Extensible Markup Language).

Q14). Is this possible editing RDL code that is further associated with the linked report?

Ans:- No, this is not possible because the linked report does not have RDL code of its own.

Q15). Name the different data sources in SSRS.

Ans:- These are Oracle, ODBC, SQL server analysis Service, Report Server Model, SAP, XML, Microsoft SQL Server etc.

Q16). What do you mean by the feature report rendering in SSRS?

Ans:- Exporting any report data in another format is called the report rendering. In SSRS multiple report rendering techniques are supported. These are Word, Excel, CSV, PDF, HTML etc. 

Q17). Why should you use SSRS for your next project?

Ans:- Here are the listed advantages that will teach you why someone should use SSRS over other reporting platforms.

  • This is quite cheaper and faster too.
  • It helps in generating effective reports with data residing in both databases either Oracle or MS SQL Server.
  • There is no need for special skills to use this reporting tool.
  • It can be quickly integrated with Visual Studio .NET for generating reports in the same environment.
  • Once parameters are defined clearly by developers, the UI will be generated automatically as per requirements.
  • There are also security mechanisms defined based on roles.

Q18). List the drawbacks that were reported in the previous version SSRS 2008 R2.

Ans:- Here is the list of drawbacks that were noticed in the previous version and modified later to make SSRS more suitable for reporting.

  • There was no print button to take the printouts of PDFs, excel files etc.
  • This was not possible debugging the custom code.
  • Page numbers were not defined for the whole body of content.
  • This was not possible passing values from subreport to the main report.
  • Sub-reports could not be added in either header or footer.
  • The page header was creating extra space in the next page.

Q19). What are the minimum software requirements for the SSRS framework?

Ans:- Here are the minimum software requirements for the SSRS framework as listed below –

  • Operating System – Windows XP, Windows Server 2000, Windows Server 2003 either Standard or Enterprise Edition with service pack 4 or higher.
  • Processor – Intel Pentium 2 and higher.
  • Hard Disk – For a report server, it needs a minimum 50 MB space. For the DOTNET framework, it needs a minimum 100 MB space. For a report designer, it needs 30 MB, and 145 MB it needs for samples.
  • RAM – Minimum 256 MB RAM is needed or more as per needs.
  • Database – SQL server 2000 with a minimum service pack of 3 or higher.

Q20). What are the core components of the SSRS framework?

Ans:- These are a set of tools needed to design, develop and deploy some applications. It could be a report server component where the report can be prepared in different formats like XML, HTML, PDF, Excel, Word etc. It could be an API (Application Programming Interface) that is needed for app integration and to build or manage reports.

So, we have discussed popular SSRS interview questions that are asked frequently and help you in cracking interviews in the first attempt only. We have given an idea but it may include a lot more questions and related to similar topics. So, all the best for your next interview and don’t forget to share your experience that is actually helpful for learners. a 

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Equipping yourself with the right knowledge is key to acing your SSRS interview. By familiarizing yourself with common interview questions and practicing your responses, you'll demonstrate your understanding of the tool.

For in-depth exploration, refer to official Microsoft documentation:

Remember, showcasing your grasp of core SSRS functionalities and problem-solving abilities is crucial. Tailor your responses to the specific job requirements and highlight relevant past experiences with SSRS or similar reporting tools. With solid preparation, a confident approach, and leveraging official resources, you'll be well-positioned to impress in your SSRS interview.

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