Sep 20, 2022 
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Do you want to excel in “MS Excel”?
With nearly 750 million users worldwide, MS Excel is the perfect tool of choice for presenting data in a structured way. Since 1985 it has been catering to the needs of its users smoothly and has been proclaimed as “Microsoft’s most important consumer product”.
What makes MS Excel the ultimate tool of choice for its users?
Excel is best suited to store, analyze and report large amounts of data and is used by professionals to manage datasets. Excel has strong computing powers that makes it fit to be used for financial purposes. Excel is used to automate processes in an I.T team. A certified I.T professional knows how to keep the data safe and well-maintained in an Excel file. This can be better achieved through enrolling into our Top I.T online certification courses which are devised to turn you into a pro I.T professional from every aspect.
Apart from Data Science certification courses, a basic knowledge of MS Excel is required to crack your interview. But what are the Excel interview questions that can be asked? This blog will unfold all the important MS Excel interview questions for beginners as well as for experienced candidates.
Let’s start exploring some of the sorted Excel interview questions that will surely help you in your future ahead.
Before heading for your interview, learn about these professional tips to crack your interview in your dream company.
Answer- MS Excel is a spreadsheet that allows storage of data in the form of a table. It was developed by Microsoft in 1985 and can be operated on any operating system like Windows, MAC OS, or Android. It has built-in functions like SUM, DATE, etc that makes calculation easier. It allows eady data validation and allows data analysis in the form of pie charts or bar graphs.
This question forms one of the most asked MS Excel interview questions by an interviewer.
Answer- Cells are areas that are formed by the intersection of a row and a column in MS Excel. Cells are specifically made to store and display information. There are a total of 1,048,576 x 16,384 cells present in a single excel sheet.
This is one of the very basic MS Excel interview questions for beginners that should be answered comfortably.
Answer- A cell address is used to find a particular cell on the spreadsheet. It is denoted by a combination of the respective column letter and a row number. For example-
Answer-
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Relative Cell Referencing |
Absolute Cell Referencing |
|
i) In this type of referencing, there is a change when copying from one cell to another with respect to the cell address. |
i) There is no change when a cell is copied irrespective of its cell address. |
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ii) It is present by default. |
ii) It has to be added by a dollar sign before and after the column and row address. |
|
iii) |
iii) |
These types of MS Excel interview questions can be better explained with the help of an example that draws attention of the interviewer.
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Answer- To add a new cell in Excel, select the cell where you want to insert it and then select the ‘Insert’ option. This can be better understood with the help of an example-
Answer- In order to format MS Excel cells, you can use the commands present in the Font group of the Home tab. Some of them are- Name, Alignment, Font, Border, Fill and Protection.
These are non-technical MS Excel interview questions which do not require any example.
Answer-
|
Formula |
Function |
|
i) Formula is like an equation in Excel. It can be any type of calculation. |
i) Function is a pre-defined calculation which is already built in the excel. |
|
ii) It is time-consuming because of manual typing. |
ii) It is less time-consuming and more comfortable while working with functions. |
|
|
|
Answer- To add comments to a cell, select the cell, right-click on it and then select the New Comment option. These comments will be visible to all those people who have access to the Excel sheet.
In these types of MS Excel interview questions, you may or may not illustrate an example.
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Answer- The Ribbon is basically your key interface with Excel and it appears at the top of the Excel window. It allows users to access many of the most important commands directly and consists of many tabs such as File, Home, View, Insert, etc.
This is one of the most frequently asked Excel interview questions for freshers.
Answer- To freeze panes in MS Excel, follow these steps-
Select the rows and columns you wish to freeze.
Select Freeze pane in the View tab.
Select from the three given options- Freeze panes, Freeze Top Row and Freeze First Column.
Answer- The order of operations in Excel is known as PEDMAS and it is in this way-
Answer- The Count function is often used in Excel and it has two variations- Counta and CountBlank. The Count function counts the number of cells that contain numeric values.
Counta- It counts the number of cells that contain a form of content. These include string values, characters and numeric values.
Countblank- It counts the number of blank cells only.
Q13. How do you create hyperlink in Excel?
Answer- To create a hyperlink in MS Excel, the shortcut key is Ctrl+K. After this, ‘Insert Hyperlink’ dialog box appears. Enter the address and the text to be displayed.
These types of Excel interview questions are technical-based and expose the technical skills of candidates.
Answer- To add a Note, select the cell and right-click on the same. Select the New Note option and type in any note that you wish to. In case you want to delete the Note, follow the same procedure and select the Delete Note option. Notes are indicated by a red triangle at the top-right corner of the cell.
Answer- To protect a cell in a sheet from being copied, follow the steps-
i) Select the cells you want to protect.
ii) Open the Font window from the Home tab.
iii) Select Protection from the Protection pane and check the Hidden Box.
iv) Click on the Review tab and select the Protect Sheet option.
v) Specify a password for security.
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Answer- Macros are a set of actions that allow you to run the operation as many times as you want. If you repeat a task in Excel, you can record a macro to perform the task automatically.
See the diagram below to answer better in your Excel interview questions.
Answer- To create named ranges, follow the given steps:
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Answer- To create dropdown lists, follow the given steps:
Answer- A Pivot table is an interactive way to brief your data. It is a statistical table that condenses data with large amounts of information. It analyzes numerical data and answers unanticipated queries about your data.
This forms one of the most asked questions in Excel interview questions.
Answer- A Pivot table allows the display of the data to be analyzed, providing various angles to the data. With a Pivot table, comparison of data can be done quickly with accurate reports. Pivot tables can detect different patterns, and relationships and allow you to focus on important details.
Answer- To create a Pivot table, follow these steps-
i) Arrange the data in a tabular form
ii) There should be a unique heading for each of the columns in the first row.
iii) The columns should contain only one type of data.
iv) There should not be any blank row or column.
v) The data in the Pivot table should not match with other data in the sheet.
Answer- A Pivot chart adds value and category instead of choosing the chart wizard. It is a visual representation of data which allows you to analyze data using various types of graphs and layouts. It is usually needed for business presentations where there is a need for large amounts of data.
A Pivot chart in Excel looks like this-
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Answer-
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VLOOKUP |
LOOKUP |
|
i) This function lets the user look for a value in the leftmost column of a table and returns the value from left to right. |
i) This function allows the user to look for data in a row/column and returns the data in another row/column. |
|
ii) It is not so easy to use. |
ii) It is easier and can replace the VLOOKUP function. |
Answer- Data Validation in excel is a feature that allows you to control the type of data entered in the sheet. It restricts the type of values that a user can enter into a particular cell. Data Validation is present in the Data Tools group on the Data tab.
Answer- For this, use the YEARFRAC function and put the start and end date. After that press Enter.
Answer- The different Functions available in Excel are as follows-
DAY, DATE, MONTH- Date and Time.
AND, OR, NOT, IF, TRUE, FALSE- Logical
AVERAGE, COUNT, COUNTIF, MAX, MIN- Statistical
SUM, SUMIF, PRODUCT, SIN, COS- Math and Trig
Answer- Product in Excel can be calculated by the PRODUCT function. Type any two numbers and type “=” PRODUCT and put the two numbers. The result will be displayed as shown below-
Answer- Here are the steps followed in order to obtain the result:
See the image below to understand it-
Such types of technical interview questions for Excel skills detect the technical skills of a candidate. If you want to start an I.T career, we can guide you through our blog on “I.T Career pathway.”
Answer- To find the average of more than one number, Select AVERAGE formula from More Functions.
Answer- For this, you need to use the TODAY function from the Date and Time option. This function will return the current date in the MS Excel date format.
Answer- To add a filter, select a specific cell. Then select Data> Filter. After that, select the column header arrow and enter the Filter Criteria and press OK.
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Answer- To calculate the sum of two numbers, select SUM function from Math & Trig option.
Answer- There are three report formats in Excel. They are- Compact report format, Tabular report format and Outline report format. These are available in the Report layout menu of the Excel sheet.
Answer- The IF function in Excel performs a logical test. It allows you to make logical comparisons between a value and what you expect. An IF function can have two results- First, if your comparison is True and second, if your comparison is False.
Answer- This is a combination of two functions- INDEX and MATCH. The INDEX function is used to return an item from a specific position in the list, while the MATCH function is used to return the position of a value to the list. Here’s how an index-match function works in excel-
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Answer- To find duplicate values in a table through Conditional Formatting, go to the Home tab and select Conditional Formatting. Then select, Highlight Cells Rules and then select Duplicate Values.
These types of Excel interview questions are better explained through the use of an example.
Answer- To delete duplicate values in a cell, select the highlighted cells and press the Delete button. After deleting the values, go to the ‘Conditional Formatting’ option present in the Home tab and choose ‘Clear Rules’ to remove the rules from the sheet.
Answer- To protect workbooks in excel, you can adopt any of these tree options-
i) By setting a password to open workbooks.
ii) By protecting sheets from being added or deleted.
iii) By protecting Window sizes from changing.
Answer- Relative cell addresses in Excel are the default cell references. It is the combination of a column name and a row number without the dollar sign. Whenever you copy formulas in Excel, the addresses of the cells get modified. This system is called Relative cell address
Answer- In Excel, there are three wildcards that work only with text data.
i) Asterisk (*)- Refers to any number of characters.
ii) Question mark (?)- Represents one single character.
iii) Tilde (~)- Used for identifying any wildcard character in the text.
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Answer- The What-if Analysis is the process of changing the values in cells to see how these changes affect the results in Excel. It is a powerful tool for carrying out complex mathematical calculations and data experimentation. There are three kinds of What-if Analysis in Excel. They are- Scenarios, Goal Seek and Data Tables. These take the input values of various data and display the results.
This is one of the most common MS excel interview questions and answers for experienced candidates.
Answer-
|
Function |
Subroutine |
|
i) It is responsible for returning the value of a task. |
i) It does not return the value of a task it is performing. |
|
ii) They are used in a fixed way in spreadsheets or formulas. |
ii) They are not used directly in spreadsheets or formulas. |
|
iii) They are used to carry out repetitive tasks. |
iii) In this case, ussr are required to insert a value before the output. |
|
iv) They are called by a variable. |
iv) they can be recalled anywhere. |
Answer- To debug a code, use the F8 key. You can also create a breakpoint from where you want the termination of execution. The execution will start from the beginning of the code, and every time you press F8, it will execute the next line and continue until the end of the code. The yellow arrow and the highlighted line tells you the current point to execution.
Answer-
Capacity Area(Length As Double, Optional Width As Variant)
In the event that IsMissing(Width)
Region = Length * Length
Else
Region = Length * Width
End If
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Answer- Loops are one of the most powerful programming tools in VBA. They allow users to repeat the same code block until a specific point or condition is attained. In VBA, Loops allow you to go through a set of objects/ values multiple times.
Answer- Open the VBA editor with the shortcut Alt+F11. Then, on the left side of the project explorer, double-click “ThisWorkbook”. Input the code “Private Sub Workbook_Open()” and hit the enter key. Next, write the recorded code between “Private Sub Workbook_Open()” and “End Sub”. After you close the VBA editor, save your workbook in Excel Macro-Enabled Workbook (XLSM) format.
Answer- ADO stands for Activex Data Objects and is used to access data between client and server. This is Microsoft’s universal data-access technology. It can be used to extract any type of data from the source. There are three versions of ADO. They are- 2.1, 2.5 and 2.6.
Answer- Function Area(Length As Double, Optional Width As Variant)
If IsMissing(Width) Then
Area = Length * Length
Else
Area = Length * Width
End If
End Function
Answer- To find the last row, use the instructions given accordingly:
Sub FindingLastRow()
Dim lastRow As Long
lastRow = ActiveSheet.Cells.SpecialCells(xlLastCell).Row
MsgBox (lastRow)
End Sub
Answer-
|
ThisWorkbook |
ActiveWorkbook |
|
i) Indicates the name of the workbook from where the code is running. |
i) This is the workbook that is presently active from the other open workbooks. |
When it comes to last minute interview tips, there are certain expert tips that will enable you to ace your interview.
Now that you have an overview of the MS Excel interview questions, you easily prepare yourself for the Excel interview questions and answers. Here we have enumerated the top 50 excel interview questions for freshers as well as for experienced candidates. Regular practicing of Excel and preparing yourself through these Excel interview questions will help you to crack your upcoming interview call.
Excel is an intrinsic part of an I.T professional. To kickstart your I.T career, enroll in our professional certification courses that will cover all the concepts from the basic till the advanced levels.
We hope you find this blog useful. For any query, leave a comment and we will get back to you.
JanBask Training team wishes you good luck for your interview.
Q1. How does Excel help in analyzing data?
Ans- MS Excel is one of the most commonly used tools for data analysis. Most data analysts rely on Pivot tables for the statistical data. Excel helps in faster and simpler data analysis and provides high-level visual summaries, trends and patterns.
Q2. Is Excel necessary for Data Science?
Ans- Excel is necessary for data scientists and is considered as a base structure for intelligent data. Excel is a smart way to extract insights from data. The basic data analysis tasks are performed by Excel. Excel is used by beginners as well as by experienced Data Scientists in their workplace.
Q3. How can I learn Data Science?
Ans- You can learn Data Science through our online Data Science certification course that will give you practical learnings from basic to advanced around Data Science methods with R & Python, machine learning, AI, deep learning, Big Data Hadoop, and Tableau Data Visualization in complete depth. Our Data Science certification training lets you master the concepts of Data Science based real-life industry cases increasing your job market value.
Q4. What skills will I learn in a Data Science course?
Ans- In the Data Scientist course, you will learn R programming, Python, machine learning, deep learning, regression analysis, data architecture, visualization techniques, risk analysis, process improvement, systems engineering, and many more concepts that are important for the Data Scientists certifications exam and to be an industry-ready professional.
Q5. What is the objective of the Data Science course?
Ans- To provide a virtually accessible Data Science course that is similar to the offline classroom session and redeems you from the burden of traveling exhaustively - to help you grasp the Data Scientist demande skills/knowledge around R programming, Python, Data mining, machine learning with R, data visualizations, etc. via live coding with mentors and real industry case scenario assignments.
Q6. Is there any difference between Data Science and Data Analytics?
Ans- Data Science is a broad field that deals with extracting meaningful information through algorithms, statistics and scientific methods. It is related to Big Data and is considered to be one of the most in-demand skills. Data Analytics is a branch of Data Science and is used to get conclusions by processing raw data.
Q7. What are the important skills required to become a Data Scientist?
Ans- To pursue & apply the Data Science/Scientist job, you are required to specialize in the following technical skills:
Q8. Which Data Science certifications are in demand?
Ans- The few in-demand Data Science Certifications which you can think of achieving after completing our intensive & real-industry assignments based Data Science training are:
Q9. What can I expect after the certification program?
Ans- After completing our Data science Certification training, you will end up having:
Q10. Do you help with job placements?
Ans- At JanBask Training, with our Data Science training, we keep you exposed to the real-time industry’s job market scenario with available facts & numerical figures. We serve you knowledge on the actual scenarios of the data concentric industries/companies, their peak hiring hours, their hiring pattern, and everything that could support you in achieving those great job opportunities real quick. Along with certification examination preparation, we deliver you smart ways on how you can be a part of the job market with ease.
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Dec 13, 2019
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Corbin Stewart
I want to know how to address these Excel interview questions and answers and this post helped me in understanding..
JanbaskTraining
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Kash Sanchez
What a nice informative blog, a must-read for people who want to crack Excel interviews.
JanbaskTraining
Glad you found this useful! For more such insights on your favorite topics, do check out JanBask Blogs and keep learning with us!
Kameron Rogers
Hey, is there any separate guide that you can help me to get prepared for these certification courses?
JanbaskTraining
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Andre Reed
Earlier I thought that in a few places, the sample answers for Excel interview questions and answers were not properly explained and after reading this post I got to know the different factors.
JanbaskTraining
Glad you found this useful! For more such insights on your favorite topics, do check out JanBask Blogs and keep learning with us!
Gunner Cook
Can anyone from a commerce background pursue a Data Science course? If yes, then whom to contact?
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Jake Morgan
I want to explore a few best courses for career growth, but confused about which one is better, I want to consult a Janbask consultant on this.
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