Today's Offer - Salesforce Certification Training - Enroll at Flat 10% Off.

- Salesforce Blogs -

What are Salesforce Workflow Rules? How to Create Workflow Rules?

To automate business processes, one can create the workflows. A number of rules can be created for certain processes like to send an email, for task creation, field update, and the blog posting. Salesforce rules can be useful for various tasks that may include sending a reminder or follow up prospects that can help in setting up the accurate sales projections and reports that can be used by upper-level executives.

Salesforce provides the feature to create workflow rules and program tasks that may include simple drop-down menus and flowcharts. In this blog, we will discuss the workflow rules in Salesforce CRM and the process that is followed to create these rules.

What are Salesforce Workflow Rules?

A number of activities are involved in the Salesforce application that may include and involve some action that is to be triggered when the event occurs. Without any technical assistance and knowledge, Salesforce administrator or the user can create the rules that are also known as workflows. Even the coders with minimum development experience can easily use these tools that can help them in initializing the processes.

Read: Zoho vs. Salesforce - CRM Software Comparison for Small Business

Salesforce workflow rules do not only involve setting up an action that is related to the activity and has to be created as and when required. These processes usually save time and efforts even for high-value employees. Here we will discuss the complete process to create the workflow rules and the process that is adopted by Salesforce to create the rules. salesforce Curriculum Usually, workflows have two components that can help the sales people in getting the information about the quantity, type, and results that are expected from a scenario. These two components are listed below:

  • Criteria: The rule has the “if” part that is basically associated with the rule and must be true in order to take the action with the associated expression.
  • Actions: Another part is “then” part of the if/else statement, it involves the actions that are to be taken when a condition is met.

Throughout the sales cycle and workflow configurations, a salesperson will run the workflow when the criteria are met. The below-listed glossary is used with the Salesforce workflows:

  • Action Group: All actions that lie the same criteria and may have multiple immediate or scheduled actions fall under this group.
  • Action Timing: The action timing and triggering are linked to workflow rules and the actions schedule for the process builder. The rules are fired at the pre-set time and when the criterion is met.
  • Chatter: Chatter is a social intranet network that is accessible only by the members of the team account. Chatter is provided for file sharing, discussion, and collaboration. Through Chatter dashboard user can also take actions just in one click and take surveys, approve update requests and store and update FAQ and company on-boarding material.
  • Evaluation Criteria: This is must for the workflow rule creation and is associated with the action triggering and the action is triggered when this criterion is met. It can be evaluated and created in below-listed three cases:
    • When a record is created or edited to meet the rule criterion
    • When a record is created
    • When the formula evaluated to true
  • Field: Fields are part of rule criteria and can select a particular category of Salesforce data. /it comes to the base object for evaluation and includes data like customers, opportunities, etc.

How to Create Workflow Rules?

Workflow creation is a great way that can help in business process automation. With its two of the important components, you can create the workflows. Below-listed steps are to be followed to create the Workflow rules:

Read: How can Learning Salesforce Developer Skills Lead you to your Dream Job?
  • Go to Your Name then Setup > App Setup> Create > Workflow & Approval > Workflow Rules
  • Now select “New Workflow Rule” here select the object to which you want to apply the rule
  • Give a name to your rule and provide a description to this rule like for the rule of Email alert give it a name like “Act-On Lead Score Email Alert” thus will be executed when the email will reach
  • Now select the evaluation criteria for your rule. There you will have to select one from below-listed criteria Created: The action will be taken at the time of lead creation/n/*
    • Created and Every Time When it is edited: In this case, the rule is applied only when the lead is created, is mean that the updated to existing leads are ignored. It is not applied as the rules have to be applied to the existing records
    • Created and every time it’s being edited to meet a criterion: In this option, the rule is to be run when the criterion is met. Like if the rule score is above 50 the rule is to be run every time in such case an email is being sent even after the action is being taken
    • Created and every time the rule is edited to meet any criteria, the rule is fired when the criterion is met or the new record is being created. If a new record is to be created.
  • Now set the rule criteria and like we have chosen the field: Act-On Lead Score, Operator: greater or equal and Value: 50. Here you can add the filter logic

In this way, you can add the rules for workflow. Now you can set the workflow actions. These actions are triggered when the criterion is met. You can find the Workflow Action section on your page, now click on Edit and add workflow action, here some actions are pre-specified. free salesforce demo

Final Words

Here, we have described the ways in which the rules are created and these workflow rules can be made easily by both technical and non-technical professionals. Here the rules can be specified by anyone and are applied as per the criterion that is specified by the rule definer.

After creating the rule, you can activate it, there you can find the rule with the name that you have given to it on the landing page. On the left-hand side, there will be a criterion to edit, delete, or activate it. Congratulations, Salesforce workflow rule has been created successfully!

Read: What Are Sharing Rules? How To Create Sharing Rules In Salesforce?

    Janbask Training

    JanBask Training is a leading Global Online Training Provider through Live Sessions. The Live classes provide a blended approach of hands on experience along with theoretical knowledge which is driven by certified professionals.


Trending Courses

AWS

  • AWS & Fundamentals of Linux
  • Amazon Simple Storage Service
  • Elastic Compute Cloud
  • Databases Overview & Amazon Route 53

Upcoming Class

9 days 14 Dec 2019

DevOps

  • Intro to DevOps
  • GIT and Maven
  • Jenkins & Ansible
  • Docker and Cloud Computing

Upcoming Class

-0 day 05 Dec 2019

Data Science

  • Data Science Introduction
  • Hadoop and Spark Overview
  • Python & Intro to R Programming
  • Machine Learning

Upcoming Class

-0 day 05 Dec 2019

Hadoop

  • Architecture, HDFS & MapReduce
  • Unix Shell & Apache Pig Installation
  • HIVE Installation & User-Defined Functions
  • SQOOP & Hbase Installation

Upcoming Class

1 day 06 Dec 2019

Salesforce

  • Salesforce Configuration Introduction
  • Security & Automation Process
  • Sales & Service Cloud
  • Apex Programming, SOQL & SOSL

Upcoming Class

15 days 20 Dec 2019

Course for testing

  • Salesforce Configuration Introduction
  • Security & Automation Process
  • Sales & Service Cloud
  • Apex Programming, SOQL & SOSL

Upcoming Class

19 days 24 Dec 2019

QA

  • Introduction and Software Testing
  • Software Test Life Cycle
  • Automation Testing and API Testing
  • Selenium framework development using Testing

Upcoming Class

4 days 09 Dec 2019

Business Analyst

  • BA & Stakeholders Overview
  • BPMN, Requirement Elicitation
  • BA Tools & Design Documents
  • Enterprise Analysis, Agile & Scrum

Upcoming Class

1 day 06 Dec 2019

SQL Server

  • Introduction & Database Query
  • Programming, Indexes & System Functions
  • SSIS Package Development Procedures
  • SSRS Report Design

Upcoming Class

4 days 09 Dec 2019

Comments

Search Posts

Reset

Receive Latest Materials and Offers on Salesforce Course

Interviews