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Difference Between Business Analyst and System Analyst

Business analysts and System analysts may have similar titles but focus of their work differs greatly. This blog would help you in understanding the responsibilities of these professionals do. Once you go through the blog, you may understand well which role suits your professional abilities more. Let us first understand each of the roles in brief one by one.

System Analyst Roles

A system analyst can look at the program or utility and see the code. He identifies where changes need to be made. He can incorporate new data into the existing program for benefiting the company. The system analyst collects data and transforms it into a meaningful state for the new project or program. He analyses where the problems exist in the code itself and then rewrites the code to solve the issue.

Business Analyst Roles  

The role of a Business Analyst is a bit complicated one. He not only understands how IT speaks but how the stakeholders speak. He is more of a liaison between IT team and management. He can look at all aspects of the Company and discover underlying causes for system failures.

A business analyst retrieves reports or data from IT and transforms it into meaningful information that is needed to develop a project plan or program. Further, a business analyst is also able to perform the necessary research to help the other departments as well. In brief, a business analyst is always more creative and flexible to manage multiple things together.

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Difference Between Business Analyst and System Analyst

He is the person who pulls several teams together to focus on the outcome of a project. He is good at heading up meetings to present information in an easy understood format. He is the driving force behind the project plan. Both are really essential for a Company. The system analyst may need a business analyst to check what is needed for the code to work effectively and at the same time, the business analyst needs system analyst to make the code work effectively. While working together, these two roles bring wonderful revolution to the Company. Let us understand the differences in little more detail in the below sections. What Does A System Analyst Do?

Read: What are the Role & Job Responsibilities of a Business Analyst

What Does A System Analyst Do?

He utilizes IT systems to achieve strategic business goals. He may design or develop new systems by configuring new hardware or software programs or use existing systems in different ways to accomplish goals and desired outputs. A set of typical tasks performed by the system analyst include:

  • Consult with management or users to determine the needs of the system.
  • Design a system to achieve complex business goals.
  • Specify inputs and format outputs to meet the tough user needs.
  • Use techniques like sampling, structured analysis, modelling, along with accounting principles to ensure the solution is cost-effective and financially feasible.
  • Develop specifications, flowcharts, or diagram to follow by programmers.
  • Oversee implementations, coordinating tests, and observe system initiation to validate performance.

Education Requirements For System Analysts

The person should have at least a bachelor’s degree when applying for the system analyst post. It is great if you are a graduate in computer science, IT (Information technology), or other similar fields. A few employers prefer background combined with computer skills. Other seek industry-related experiences like finance, telecommunications, healthcare, or any other technical skill. Education Requirements For System Analysts In brief, the system analyst role requires more technical knowledge, while a business analyst needs to understand the complexities of business using the latest technology to solve them.

What Does A Business Analyst Do?

A business analyst possesses technical knowledge too but not in depth. He is more focused on identifying opportunities to improve the overall business processes and eliminate issues that affect productivity, distribution, and output. So, knowing how to utilize technology to solve business problems is vital for the success of an organization. What Does A Business Analyst Do? These professionals require a high degree of specialized skills to improve business problems through a variety of job duties. Some of the major responsibilities of a business analyst are given below.

  • Analyze the business processes within an organization for inefficiencies.
  • Making solutions or recommendations through new technologies to accomplish business goals and desired outputs.
  • Using existing tools or techniques in more innovative ways to improve the performance of business processes.
  • Acts like a liaison between IT, management, stakeholders, end users, or IT team etc.
  • Analyze or communicate stakeholder needs by effective translation of business requirements into software programs.
  • Document or evaluate needed data or the information,
  • Use modeling, tests, or data models to improve the flow of information through an organization to enhance success.

Educational Background Needed For the Business Analyst

To become a successful business analyst, technical skills and business acumen should be combined with a degree of confidence that is acquired with the right skills set and education. Many professionals try to get special degrees in finance, business administration, HRM, etc to handle projects more effectively. Along with training, certifications are usually given more importance and certified people are hired quickly and getting more value as compared to other candidates. Educational Background Needed For the Business Analyst

Skills that is common for Business analyst and System Analyst

  • Strong problem-solving skills and analytical capabilities
  • Effective communication and intrapersonal skills
  • Ability to focus with close attention to detail

These skills are common for both the profiles. A business analyst should have a broad base of business knowledge and sharply honed essential skills while system analyst skills are more technology specific.

Salary Structure For Business Analyst And System Analyst Roles

According to BLS (The US Bureau of Labor Statistics), the job market will expand for both profiles either a business analyst or system analyst. Both are good career options with attractive salary option in the next many years to come. The average salary of a system analyst is noted as $87,220 while the average salary of a business analyst is calculated as $81,333 approx.

Read: List of Top Business Analysis Tools and techniques for Business Analysts

When jobs are posted on portals for system analysts or business analysts, you should focus on responsibilities area more because sometimes business analyst role may include a combination of both and vice versa. SO, don’t forget to check the complete details on job portal before you apply for the position.

Steps For Getting Hired As A Business Analyst Or System Analyst

Now, let us check out the hiring process for both the roles. When looking for a job in this domain, figure out where do you stand in the process and decide what steps will you take for getting hired?

A). Position Yourself

First, figure out either you qualify as a system analyst or business analyst. If your resume does not include the needed skillset or education, then acquire the skills first before you start applying for jobs directly. If you have any specific experience, don’t forget to add it into your resume to grab the job quickly when compared to other candidates,

B). Highlight the Relevant Skills

Design your resume in such a way that skills related to the profile should be noticeable at first glance. If your resume fails to highlight your skillsets and education background, then you will never get a call for the next round. If you don’t know how to make your resume attractive, then you may hire a resume writing expert to make things little easier for you.

C). Apply to jobs

With a deep understanding of skills and education needed for the profiles, you need to start applying for jobs. If you are applying for hundreds of jobs together then chances are you will get multiple calls for interview and chances of getting hired are pretty higher.

D). Show the confidence

Now when you started receiving calls for interviews, this is the time to show confidence and represent yourself in the best way. You will be asked multiple questions, but you don’t have to confuse but prepare for interview questions in advance to increase your chance of getting hired at the final time.

Read: How To Write A Business Analyst Job Description?

E). Make an informed decision about the offer

Once you make it through the job interview and got the offer letter, you need to make an informed decision about the offer now. You should decide either the offer works for you in terms of salary, work location, timing etc. Think appropriately about all these and make a thoughtful decision by analyzing all possible aspects before you join the Company.

Business Analyst Quiz


This is clear from the discussion that system analysts and business analysts are not the same. The business analyst professionals need skillset specific to the business involving eliciting, analyzing, communicating, testing, or verifying requirements. He should have the ability to identify opportunities to solve business problems and improve processes. Whereas, system analysts are functional experts who work for change and improvement, helping organizations to reach their strategic goals through continual technology improvements.

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