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Is there any way with which I can check what all the places a specific public group is used for and then delete the public groups in Salesforce?

Asked by David Edmunds Jun 6, 2024 1.8K views 2 answers
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There is no way to identify where all places any Public Group created is used in Salesforce.com.

The public group can be used at -

  1. Sharing Rules
  2. Record Sharing
  3. Queues
  4. List Views
  5. Other Public Groups (nested)
  6. Report Folders access
  7. Document Folder access
  8. Library sharing

But it is strange to me that I can delete the public group from the Salesforce.com instance which is in use; say in "Sharing Setting"! And the effect of this is that the Sharing setting entry also gets deleted without informing me!

Is there any way with which I can check what all the places a specific public group is used for and think of an alternate option and then delete the public group from Salesforce.com?

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2 Answers

Kieranathelstan Latest answer

Answered on Jun 17, 2025

It's indeed concerning that Salesforce allows the deletion of public groups that are actively in use, especially when it leads to unintended consequences like the removal of sharing settings. Unfortunately, as you've pointed out, there's no straightforward way to track where these groups are utilized across the platform. In my experience with managing complex systems, I often find myself seeking reliable alternatives, much like the approach I took with crazy cattle 3d. It’s essential to have a strategy in place before making such deletions to avoid disruption.

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