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Cracking The Code: How To Negotiate Salary With HR Effectively


Are you looking for salary negotiation tips with HR? You need to blend essential negotiation tips with professionalism while negotiating a salary offer. Whether you are an experienced person or a beginner, a serving person or one yet to serve, you will surely face these difficult situations in your career. So why not get prepared for that?

Interested? If yes, let's dive into fetching experiences, brainstorming situations, learning ways, and end up with a strategy and example that helps negotiate salary with HR in this article.

Let’s start with understanding why salary negotiation is important. Is there a scope to negotiate salary for everyone? Are you going to have an edge in the salary negotiation process? Is the cash component the only way to ask for a salary raise? How do you identify if you hold a sweet spot to bargain tough for hikes, and to what extent does negotiation sound professional?

Besides these, we will discuss some salary negotiation tips that will help you seal the deal while being subtle and professional.

Importance of Salary Negotiation

Salary negotiation talks do not occur often; occasionally, you get a chance to put forth your demands in terms of monthly remunerations or other benefits. From an employer's perspective, salary negotiation is a powerful tool to retain employees who have powerful online certifications, skills, and experience, leading to consistency in the business growth cycle. So even the company wants its employees to speak upfront when negotiating salary.

For employees, salary negotiation is a way to justify a fair value for the time spent and efforts deployed in doing a job. It also helps an employee meet the rising living cost and other essential needs amid inflation shoot-ups.

Thus it's important from both perspectives. A timely approach to salary negotiation helps maintain a progressive environment that brings in employee satisfaction and growth.

Now, let’s focus on understanding employers’ approaches and derive some best ways to negotiate salary offers with HR.  An overview of an employer’s approach would help gain helpful insights into framing strategies that keep you prepared for doing the rounds.

How To Negotiate Salary: Tips & Techniques

Roadmap to salary negotiation like a pro!

Pre-negotiation preparations:

  • Analyze your need for the job and come up with a pre-decided minimum salary that may be the walkaway point for you.
  • Your performance in the interview will be a deciding factor in how much the company likes you. It will strengthen your bargaining power to negotiate salary. So attempt to do your best in the interview.
  • Do not initiate the salary discussion by yourself, wait for the salary discussion round and let HR initiate the talks.
  • Analyze the hiring methodology to find out if it's a bulk hiring or a skilled-based specific role hiring. Bulk hirings generally have fied payscale ranges and companies do not change the scales of candidates participating in the interview.
  • Do not fear losing a job opportunity, and ignore any request that provides some caps in terms of salary limit or offer acceptance time.
  • Come prepared with your research on the salary parts of the job role that you have been interviewed for. Look for how much the competitors of your interviewing company are offering for the job role you applied for. While doing this research make sure you differentiate between startups and established organizations. 
  • Also, study the types of other benefits the competitors are offering. Have a plan to negotiate with other benefits if the salary component is not moving as you want it to move.

When the Negotiation round starts:

The HR professional is likely to introduce you to companies with history, facts, and figures to begin with, and may either ask you about salary expectations or define the salary range/ upper limit for the post you have been interviewed for. 

  • If the HR professional asks you about the salary expectations, always start with a figure that’s around 10% to 15% higher than what you really expect. Do it in a way that it doesn’t sound abnormally higher than your current CTC. Companies usually can offer a hike of 25 % to 30% to your current CTC, so your demand should resonate somewhere around this figure and should not sound like an unfair demand.
  • If HR starts stating the highest salary range for your position, do not consider this as an end to your negotiation rights. As you started with a higher limit in the last case, it is possible that HR has adopted a similar strategy and kept some upper limit margins in case you do not agree to the offered value. In this scenario ask the HR about other benefits. Accept the offer if it matches your expectations or put a subtle shift forward request to decide on the offered salary if the offered salary doesn’t match your expectations.  Ask for a time of around 24 hours to decide on and come back. Maintain that 24-hour wait period, do not call HR before that time span.
  • Make a conclusive decision in three rounds at max. Do not drag the salary negotiation rounds to more than three. This may cause HR to lose interest in continuing with you further, and HR may consider some waiting candidate on their list.
  • The third possible case can be a situation where HR has defined a salary range but not a strict limit. This could be a perfect situation when you should make optimum use of your negotiation skills while maintaining professionalism. This is the case where you need to cite reasons why you expect a raised salary. Our reasons may include your past achievements or a story of how you pushed up your last company’s growth and what can you do to boost the growth of the company you are interviewed with.

HR professionals are expert salary negotiators. It is their daily part of the job so they know how much a candidate can stress on negotiating from the way candidates initiate their salary negotiation talks. So be an active listener, speak with short but direct phrases, and maintain professionalism during your entire conversion.

How To Negotiate a Salary Offer: Conversational Example

Salary negotiation with HR is largely a face-to-face happening, but at times- primarily when you are an experienced person currently serving the company and negotiating an increment, or you are a top performer in the interview rounds; HRs do their best to retain you but face problem because of budgetary limits. In these scenarios, conversations may extend to replying to emails too.

As such we have come up with two salary negotiation with HR conversational examples: one shows face-to-face conversation while another guides you on how to write a salary negotiation cover letter. Let’s take on them one by one.

1. Salary Negotiation With HR Conversational Example

HR: “ What are your salary expectations?”

You: “I have come across researching salary ranges for this position and I found them in the range of $40,000 to $50,000. I believe I desire to be on the higher side and expect around $50,000 a year, but I understand since I am new to the organization and need to prove my capabilities I would be satisfied with $45,000 a year.

HR: “Why do you think you deserve a higher salary?

You: I have experience doing the same job for more than X [ where X is your experience year] years and I have …...[ quote your achievements with examples of problems that you solved for your current/last company, or an idea that increased the company’s revenue/ gained clients, etc.]”

2. How To write a Salary Negotiation Cover Letter/ E-mail

At times, when the salary negotiation continues for a number of rounds, you may need to write emails to HR to convey your point of view on salary negotiations. You may even need to write salary negotiation cover letters in situations when you receive a job confirmation with a salary less than what you expected, would be offered. As such, your cover letter should convey a clear message to the HR while maintaining the professional ethics.

Let’s see how to draft such salary negotiation cover letters, followed by a pre-made template.

  1. Have a clear name and address section, preferably on the top RHS section, or the one that your resume had.
  2. Start with the date, address the hiring manager with the company address followed by the subject.
  3. Start the letter with greetings and express gratitude for the Job offer.
  4. Talk about your expectations, compare them with your last company salary (if needed), and cite examples/ case studies or offers from other companies (if had/have one)
  5. Close the letter with a  positive note and thank the hiring manager for reading your letter.

How to write a salary negotiation cover letter/ email

Additional Tips

Qualifying for the salary negotiation round indicates that the company likes you and wants to hire you for the specified position. But are you their favorite? Do you hold a sweet position where the hirer is ready to offer you a salary that you want it to offer? These things must be analyzed carefully before making a false perception and negotiating a salary offer with HR.

Let’s understand how to analyze the criteria under which you are hired and use your analysis effectively in negotiating salary with HR.

  • Bulk Hiring Candidate

Companies make bulk hiring at times, mostly freshers. If you are part of a bulk hiring, it is possible that the salary range for all candidates is more or less the same. In this scenario, you may not get much privilege to discuss salary negotiation as a fresher.

  • Experienced Hiring

If you are not a bulk-hired candidate and have been interviewed based on your years of work experience, try to analyze how was your performance in the interview. Did you really perform exceptionally? If yes, you should start with a figure that’s 10% to 15 % higher than what you really consider fair pay.

Your current salary acts as a base for deciding increments. You may ask for a reasonable hike in terms of percentage, but be mindful not to sound like an unfair demand. Following are some tips for negotiating salary offers that you may use in matching conditions to give a satisfying end to your discussions with HR.

Practical Employer Salary Negotiation Tactics

HR professionals are assigned a budget for hiring. For example, an upcoming project may need additional hiring, and obviously, it will have some budgetary limitations too.  As such, hiring managers are assigned budget limits and caps.   

The hiring manager would ask the HR professionals to find capable talents in that budget range. So there would be a budget range, say salary for an AWS solutions architect, $50,000 to $70,000 a year, and a set of other benefits that HR professionals are provided with to help finalize the salary negotiation. 

The HR professionals have different sorts of strategies that they have been trained in, and HRs will use them as tools and tactics to make the hiring cost-effective and well within the budgetary limits. HRs use strategies to negotiate salary offers including:

1. Stating a Budget Range

HR professionals may state directly a budget range for the position. Now, as a job seeker, we would guide you to analyze your self-worth first. Your expectations may fall in that range or may not. In either case, you should analyze your capabilities before giving a decisive response. The decisive response never means saying a “Yes” or a “No” here. Do not speak that upfront.

 Even if you do not like the salary offer, we recommend being subtle and putting forth your points in a subtle way that signifies your interest in the job. We will see how to tackle this in our salary negotiation tips section.

2. Discussing additional benefits

Additional benefits may be used as a tool for negotiating salary offer by the HRs. This could be helpful to employees, too, as it provides a degree of flexibility to benefit in the long run, in some other way. If an employer talks of additional benefits to mitigate the cash component, be flexible provided you really find the benefits distinct and not offered by other companies of that sector.

3. Salary Range In The Market

HR professionals are experts in negotiating salaries as it is a part of their daily job. They may talk about the market salary range for a particular job role. As such it is important that you are aware of similar roles and salary ranges in the market, but please do not get argumentative. Instead, prepare yourself with professional replies for such situations and quote reasons why you expect an increased scale.

4. Offering Sign-Up Bonuses

Companies sometimes offer signing bonuses to employees. Though it sounds attractive, it may come with a service period clause. Even if it doesn’t come with a clause, please be informed that this is a one-time payment amount. Your salary may look large for the first year with these signup bonuses, but for the second year, your net salary may become even less than what you received in the first year despite a hike.

There could be more ways employers can negotiate the cash component, like extra leaves, work flexibility, free learning sessions, etc. A job seeker should be prepared with answers to these questions undergoing salary negotiation with HR.

Let’s move now to understand some important factors that may help you analyze where you stand in the salary negotiation process and how to negotiate salary with HR like a pro.


As we mentioned, HRs are expert people in salary negotiations, but with the right skill and awareness you, too, can negotiate salary with HR like a pro. This is a one-time marketing skill that employees need to learn and use their learning in the best way to sell their services. 

Please keep in mind that effective salary negotiation is not just about securing a higher salary; it's about ensuring that your salary aligns with your skills, and experience, and provides the right value for the time you are going to give your company. It is about considering a broader picture, including benefits, bonuses, and non-monetary perks that can greatly impact your overall job satisfaction.

We attempted to cover basic to advanced-level concepts of salary negotiation with HR like a pro. We learned what tactics employers apply and how you should be prepared for that. We also covered a professional approach to writing a salary negotiation cover letter, in case you need to write it for some reason. We hope you find this information helpful. If so, please share it with your loved ones.



Q1. What is the first step in negotiating salary with HR?

Ans: Research well on the salary ranges and analyze how you performed in the interviews to take the right approach to salary negotiation with HR. 

Q2. Can Freshers negotiate salary? If yes, How to negotiate salary with HR as a fresher?

Ans: Unless you are a bulk-hired case, you can negotiate salary at all levels. As a fresher, you can learn some specific skills and target skill-oriented companies to present yourself strong and could gain you strength during negotiating salary offer.

Q3. What if I receive multiple job offers? How do I handle salary negotiations in such a scenario?

Ans: In case you have multiple job offers, the first thing we would recommend is maintaining subtleness and professionalism. Choose a company you would prefer to join over another and then talk with HR. Be clear and transparent, ask for a match to what you are getting somewhere else. In all cases, assign a time limit and manage smartly to choose a company that pays you better pay.

Q4. Should I disclose my current or previous salary during negotiations?

Ans: Usually, you get a hike of 25 % to 40% maximum at job changes, though there can be exceptions. As such disclosing your last salary may limit your opportunities to show skill-based strength. Thus avoid. But if the HR asks about it, disclose it. You may still emphasize on skill-based salary negotiation with HR.

Q5. What's the best way to negotiate salary that are non-monetary benefits? 

Ans: When negotiating non-monetary benefits, such as flexible hours, remote work, or additional vacation days, be specific about what you're seeking and how it aligns with your needs. Explain how these benefits can enhance your work-life balance and productivity.

Q6. Do you need online training to learn salary negotiation with HR skills?

Ans: The ability to negotiate salary offers may not need an online certification, but job seekers must have an idea of common HR practices used during negotiating salary offer. They should also be capable of citing valid points to support their arguments and steer the conversation in their favor.

Though there are some online training programs that teach negotiation skills, one should take on these online certification programs with a broad view to learning negotiation skills,  not just limited to salary negotiations.


    JanBask Training

    A dynamic, highly professional, and a global online training course provider committed to propelling the next generation of technology learners with a whole new way of training experience.

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