Interview Follow Up Email Templates That May Land You A Job

#1. Remind Through A Thank-You Note

Post your interview; sending a thank-you note kind of interview follow-up email shows how much you appreciate the chance and time the recruiter gave. It reflects gratitude and appreciation rather than the essential qualities in you that every employer likes, and it may set you apart from the rest of the candidates.

Also, sending a thank you note is an excellent way of reminding one of your candidature. However, a thank-you note kind of interview follow-up email should not be generic. Here are some templates and lines you use while sending an interview follow-up email with a thank you note.

• Appreciate the time given by the interview in the thank you note kind of interview follow up email
• Acknowledge the fact that you gained more insight into the job role and the company
• Show enthusiasm for the role
• Appreciate any special moment during the interview that made you learn more or highlight your skills

Have a look at the interview follow up email thank you note that you may consider sending post your interview:

#2. In Case The Interviewer Has Not Told You About The Next Step Post The Interview<>

If the interviewer has yet to tell you about the next step or when they will get back post the interview process, and you also missed asking the same during the interview, you may go ahead with a job interview follow-up email concerning the same.

Here’s a sample of what your job interview follow-up email may look like:

#3. When You Don't Hear Back From The Recruiter - Checking-In Interview Follow Up Email

If you have not received any call or email from the potential employer, you may send a “checking in” email to the recruiter even after your post-interview follow-up email. 

However, take your time sending this email and wait for at least 2 weeks before sending a checking-in follow-up email.  

If you think that a checking-in interview follow-up email may look desperate, worry not. It is just you are giving the recruiter a gentle nudge for an update over the job role you have invested time preparing for and are keen to move ahead with it. When you want that job, you may not worry about reiterating it.

Keep it concise, and avoid using a tone that shows you are overeager. Here’s what you need to make sure while writing a checking-in interview follow up email:

• The subject line should have the job title you interviewed for.
• Send this email to the recruiter with an update over the proceedings.
• Keep it short and display your interest to join the organization. Offer to help with any additional information required. End with a thank you note. 

Template for checking-in interview follow up email that will help you understand how to follow up after an interview

#4. Interview Follow Up Email To Stay-In-Touch

Whether you get the entry-level IT job or not, professional relationships work in the long term, and any chance to develop that should be grabbed with both hands. A staying-in-touch interview follow-up email helps you with that. 

If you have not received any response from the recruiter after the interview follow-up email, or you know that your candidature is not selected, don’t hesitate to send a stay-in-touch short and sweet follow-up email after no response. 

How to follow up after an interview: Here is what you need to take care of while sending the email:

• Send this email to the hiring manager. This person is probably at a senior level and could be a potential mentor if you’re looking to grow in this field
• Mention what intrigued your interest the most during the interview process.
• Keep it short; finish in one or two paras. 

#5. Follow Up Email After Interview For Giving A Gentle Nudge

We know how desperate you’re to hear back from the recruiter but never show the desperation while writing the interview follow-up email. Giving a gentle nudge will not do any harm but follow the mentioned approach.

• Write the interview follow-up email if it has been 2 or more days since they said they would contact you.
• If a week has passed and you have not heard back. However, not hearing back does not necessarily mean you are not shortlisted; it may be that the recruiter is busy and may need a little reminder. 

How to follow up after an interview - Template for the interview follow-up email when sending a gentle reminder.

#6. Follow Up Email After the Interview In Case Of An Urgency Or Exception

The exception rule will apply if you have received an offer letter from another organization but want to join the organization from where the reply is awaited. However, there may be different scenarios like any of your certifications; a patent is being received, which will make a difference to your candidature. Therefore, you should write an email on priority. 

In any of such cases, you may send an interview follow-up email even before the data is communicated by the hiring manager.

Template for interview follow-up email in case of urgency or exception.

#7. Follow Up Email After Phone Interview

Post pandemic phone interviews are the new normal, requiring a different approach while sending the follow-up email post your telephonic interview. 

Template for phone interview follow up email: 

#8. No Response After Interview Follow-Up Email

Not getting a response from the recruiter does not mean you can’t follow up. Send a no response after interview follow-up email reminding the recruiter about the passed deadline. Show you are still interested in the job role and help with any additional information that may help proceed with the process.

Here’s an interview follow up email template that tells you how to write no response after an interview follow-up email:

#9. How To Follow Up On A Phone Call

However, the best and most professional way to follow up with the recruiters is an email. But, at times, a phone call will not harm if done professionally and keeping in mind certain aspects as it is a quick and straightforward approach to follow up.

Furthermore, both are effective and more personal than a thank-you email or a follow up email after an interview. You're building a personal connection with the individual who may decide to hire you. At the very least, it serves as a reminder of your candidacy to the interviewer. It may, at best, assist you in obtaining a second interview or possibly a job offer.

Here’s what to Say When You Call:

Within 24 hours of your interview, call your interviewer personally. You don't need to leave a message if you get a voicemail the first time you call. Try again, and see if you can call your contact at a convenient time.

Don't call without leaving a message too often. If you don't get through on your second attempt, leave a message with the following information:

• Your given name
• When were you interviewed, the job title for which you were interviewed
• Thank you.
• If you have any additional information, request that the person call you back.
• Your contact information

Here's a template on how to follow up after an interview over the phone:

Thank you once more, and I look forward to hearing from you soon.

These are the 9 professional ways to follow up with the recruiter that’ll never portray you as desperate for the job role, instead positioning you as the one who is keen to give your best to the organization.

Moving ahead, we have shared the golden tips you should consider while sending an interview follow-up email.