Introduction
Organizing and analyzing spreadsheets in Microsoft Excel can feel like continuously running up against a brick wall for you if you are not familiar with Excel shortcuts.
There are a variety of Excel shortcut keys that will help you operate more quickly and efficiently whether you're aggregating or analyzing data.
Even though learning Excel through courses can always be beneficial for spreadsheet users, Excel shortcuts can help you boost your Excel game right now. Shortcuts are an excellent technique to speed up data entering, navigate your spreadsheet fast, and become more effective with Excel.
If you are willing to study excel or MS Excel shortcut keys to pursue a career in data analytics, consider enrolling in a professional Data Analytics Course to grasp analytics tools and techniques.
In this article, we'll discuss the various Excel shortcuts list to help you perform your tasks faster and more effectively. But before that, let's understand the basics of Microsoft Excel.
What is Microsoft Excel?
Microsoft's Excel spreadsheet program is a part of the Office family of business software programs. Users of Microsoft Excel may format, arrange, and compute data in a spreadsheet. Data analysts and other users can make information easier to examine as data is added or altered by organizing data using tools like Excel. The boxes in Excel are referred to as cells, and they are arranged in rows and columns. These cells are used to store data. The Microsoft Office and Office 365 suites include Excel, which works with the other Office programs. The spreadsheet application can be used on Windows, macOS, Android, and iOS devices.
What is the use of Excel in 2024?
Excel is most frequently utilized in professional contexts. It is used, for instance, in operations management, performance reporting, human resource management, and business analysis. Excel uses a group of prepared cells to arrange and edit data and perform mathematical operations. Users can use formulas, pivot tables, and graphing tools to put data in the spreadsheet. Visual Basic for Applications is a macro programming language integrated into the spreadsheet application.
MS Excel shortcut keys enable you to complete tasks more quickly and efficiently. You may improve your abilities and excel in the field of your choice with the help of a professional course from JanBask Training.
Excel Shortcut Keys List
Without a doubt, shortcuts make our lives simpler. If you use Microsoft Excel, you can use this article to discover some of the most useful ones. It might surprise you to find how many different Excel shortcuts there are, and while we don't expect you to remember them all, it's always helpful to have a list nearby. To make your work easier, keep reading as we outline some of the most significant MS Excel shortcut keys.
Excel Keyboard Shortcuts – Navigation
In this section of the Excel shortcut list, we will focus on the navigation part – how to navigate through Excel, and move from one cell to another cell or from one screen to another screen.
Description
|
Excel Shortcut
|
Move one cell right
|
→
|
Move one cell left
|
←
|
Move one cell up
|
↑
|
Move one cell down
|
↓
|
Move one screen right
|
Alt + PgDn
|
Move one screen left
|
Alt + PgUp
|
Move one screen up
|
PgUp
|
Move one screen down
|
PgDn
|
Move to right edge of data region
|
Ctrl + →
|
Move to left edge of data region
|
Ctrl + ←
|
Move to top edge of data region
|
Ctrl + ↑
|
Move to bottom edge of data region
|
Ctrl + ↓
|
Move to last cell in worksheet that contains data
|
Ctrl + End
|
Move to first cell in worksheet
|
Ctrl + Home
|
Turn End mode on End
|
End
|
Select active cell (when multiple cells are already selected)
|
Shift + Backspace
|
Show the active cell on the worksheet
|
Ctrl + Backspace
|
Move active cell clockwise to corners of selection
|
Ctrl +
|
Move active cell down in selection - wrap to next column
|
Enter
|
Move to last cell in worksheet that contains data
|
Ctrl + End
|
Move to last cell in worksheet that contains data
|
Ctrl + Home
|
Show the active cell on the worksheet
|
Ctrl + Backspace
|
Move active cell clockwise to corners of selection
|
Ctrl + .
|
Move active cell down in selection - wrap to next column
|
Enter
|
Move active cell up in selection - wrap to previous column
|
Shift + Enter
|
Select active cell (when multiple cells are already selected)
|
Shift + Backspace
|
Move active cell right in a selection - wrap to next row
|
Tab
|
Move active cell left in a selection - wrap to previous row
|
Shift + Tab
|
Excel Keyboard Shortcuts – General
This is the general section of Excel shortcut keys that covers all the common and generation actions we do in Excel. It can be anything from undo, redo, copy, paste, etc.
Description
|
Shortcut
|
Open help:
|
F1
|
Undo last action:
|
Ctrl + Z
|
Redo last action:
|
Ctrl + Y
|
Copy selection:
|
Ctrl + C
|
Repeat last action:
|
F4
|
Cut selection :
|
Ctrl + X
|
Paste content from clipboard:
|
Ctrl + V
|
Display the Paste Special dialog box:
|
Ctrl + Alt + V
|
Display find and replace with Find tab selected:
|
Ctrl + F
|
Display find and replace with Replace tab selected:
|
Ctrl + H
|
Find previous match (after initial Find):
|
Ctrl + Shift + F4
|
Find next match (after initial Find):
|
Shift + F4
|
Insert embedded chart:
|
Alt + F1
|
Insert chart in new sheet:
|
F11
|
Toggle Autofilter:
|
Ctrl + Shift + L
|
Activate filter:
|
Alt + ↓
|
Create table:
|
Ctrl + T OR Ctrl + L
|
Select table row:
|
Shift + Space
|
Select table column:
|
Ctrl + Space
|
Select table (when active cell is in table):
|
Ctrl + A
|
Run Spellcheck:
|
F7
|
Clear slicer filter:
|
Alt + C
|
Open Thesaurus:
|
Shift + F7
|
Open Macro dialog box:
|
Alt + F8
|
Open VBA Editor:
|
Alt + F11
|
Duplicate object, formula, text:
|
Ctrl + D
|
Snap to grid (whilst dragging):
|
Alt
|
Hide or show objects:
|
Ctrl + 6
|
Show right-click menu
|
Shift + F10
|
Display control menu
|
Alt Space
|
Insert new worksheet
|
Shift + F11
|
Go to next worksheet
|
Ctrl + PgDn
|
Open Modify Cell Style dialog box:
|
Alt + '
|
Go to previous worksheet
|
Ctrl + PgUp
|
Rename current worksheet
|
Alt + O , H R
|
Delete current worksheet
|
Alt + E , L
|
Move current worksheet
|
Alt + E , M
|
Select adjacent worksheets
|
Ctrl + Shift + PgUp/PgDn
|
Select non-adjacent worksheets
|
Ctrl + Click
|
Toggle scroll lock
|
ScrLkms excel shortcut key
|
Toggle full screen
|
Ctrl + Shift + F1
|
Print
|
Ctrl + P
|
Open print preview window
|
Ctrl + F2
|
Set print area
|
Alt + P , R S
|
Clear print area
|
Alt + P , R C
|
Move between the worksheet, Ribbon, task pane and zoom controls in a worksheet that has been split
|
F6 OR Shift + F6
|
Protect sheet
|
Alt + R , P S
|
Zoom in
|
Ctrl + Mouse Wheel Up
|
Zoom out
|
Ctrl + Mouse Wheel Down
|
MS Excel Shortcuts – Cut, Copy, Paste
This section of Excel shortcut keys is focused on providing the basic cut, copy, and paste action.
Keys
|
Shortcut
|
Copy Selected Cells:
|
Ctrl+ C
|
Cut Selected Cells:
|
Ctrl + X
|
Paste Content from the Clipboard:
|
Ctrl + V
|
Copy Formula from the Cell Above:
|
Ctrl+ '
|
Copy Value from the Cell Above:
|
Ctrl + "
|
Display Paste Special Dialogue Box:
|
Ctrl+ Alt+ V
|
Excel Shortcut Keys List – Formatting
In this section of Excel shortcut keys, we will go through different shortcuts related to formatting.
Keys
|
Shortcut
|
Format cells
|
Ctrl + 1
|
Display Format Cells with Font tab selected
|
Ctrl + Shift + F
|
Apply or remove bold
|
Ctrl + B
|
Increase font size one step
|
Alt + H , F G
|
Decrease font size one step
|
Alt + H , F K
|
Align bottom
|
Alt + H , A B
|
Align middle
|
Alt + H , A M
|
Align top
|
Alt + H , A T
|
Wrap text
|
Alt + H , W
|
Remove indent
|
Alt + H , 5
|
Indent
|
Alt + H , 6
|
Align right
|
Alt + H , A R
|
Align left
|
Alt + H , A L
|
Align center
|
Alt + H , A C
|
Apply or remove strikethrough
|
Ctrl + 5
|
Apply or remove underscore
|
Ctrl + U
|
Apply or remove italics
|
Ctrl + I
|
MS Excel Shortcuts and Formulas – Formula Related
It is a little different, this MS Excel shortcuts and formulas section help you to know the short keys of general formulas that are generally used in Excel.
Keys
|
Operation
|
Begin entering a formula
|
= OR +
|
Toggle absolute and relative references (in cell edit mode)
|
F4
|
Open the Insert Function Dialog Box
|
Shift + F3
|
Autosum
|
Alt + =
|
Toggle displaying formulas on and off
|
Ctrl + `
|
Insert function arguments
|
Ctrl + Shift + A
|
Open Name Manager
|
Ctrl + F3
|
Create name from values in row(s)/column(s)
|
Ctrl + Shift + F3
|
Paste name into formula
|
F3
|
Accept function with auto-complete
|
Tab
|
Display function arguments dialog box
|
Ctrl + A
|
Expand or collapse the formula bar
|
Ctrl + Shift + U
|
Evaluate part of a formula (in cell edit mode)
|
F9
|
Force calculate all worksheets
|
Ctrl + Alt + F9
|
Calculate active worksheet
|
Shift + F9
|
Calculate worksheets
|
F9
|
Enter array formula
|
Ctrl + Shift + Enter
|
Keyboard Shortcuts – Rows and Columns
In this section of Excel shortcut keys, we will explore how to work through the rows and columns and do different actions.
Keys
|
Shortcut
|
Display Insert Dialog box
|
Ctrl + +
|
Insert selected number of rows
|
Ctrl + +
|
Insert selected number of columns
|
Ctrl + +
|
Display Delete dialog box
|
Ctrl + -
|
Delete selected number of rows
|
Ctrl + -
|
Delete selected number of columns
|
Ctrl + -
|
Delete contents of selected cells
|
Delete
|
Hide columns
|
Ctrl + 0
|
Hide rows
|
Ctrl + 9
|
Unhide rows
|
Ctrl + Shift + 9
|
Group rows or columns (with rows/columns selected)
|
Alt + Shift + →
|
Ungroup rows or columns (with rows/columns selected)
|
Alt + Shift + ←
|
Open Group Dialog Box (no rows/cols selected)
|
Alt + Shift + →
|
Open Ungroup Dialog Box
|
Alt + Shift + ←
|
Hide or show outline symbols
|
Ctrl + 8
|
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Excel Shortcut Keys List – Workbook Shortcut
In this section of Excel shortcut keys, we will check through the fundamentals of using a workbook like how to create a new workbook, open an existing workbook, and save a spreadsheet.
Keys
|
Operation
|
Create new workbook
|
Ctrl + N
|
Open workbook
|
Ctrl + O
|
Save workbook
|
Ctrl + S
|
Save as
|
F12
|
Go to next workbook
|
Ctrl + Tab
|
Go to previous workbook
|
Ctrl + Shift + Tab
|
Minimize current workbook window
|
Ctrl + F9
|
Maximize current workbook window
|
Ctrl + F10
|
Protect workbook
|
Alt + R , P W
|
Close current workbook
|
Ctrl + F4
|
Close Excel
|
Alt + F4
|
Excel Keyboard Shortcuts – Pivot Table Shortcut Keys
In this section, we’ll look at some critical pivot table Excel shortcut keys. We will understand how to create a pivot table, select the entire pivot table, ungroup the pivot table and hide, and unhide the pivot table.
Keys
|
Operation
|
Create pivot table
|
Alt + N , V
|
Select entire pivot table
|
Ctrl + A
|
Group pivot table items
|
Alt + Shift + →
|
Ungroup pivot table items
|
Alt + Shift + ←
|
Hide (filter out) pivot table item
|
Ctrl + -
|
Unhide (clear filter on) pivot table item
|
Alt + H , S C
|
Insert pivot chart
|
Alt + N , S Z C
|
Excel Shortcut Keys List – Data Entry
This section covers the data entry-related Excel shortcut keys like, how to enter and move down, display autocomplete, fill down and fill right, etc.
Keys
|
Operation
|
Enter and Move Down:
|
Enter
|
Enter and Remain on the Same Cell
|
Control + Enter
|
Enter and Move Up
|
Shift + Enter
|
Enter and Move right
|
Tab
|
Enter and Move
|
Shift + Tab
|
Enter Same Data in All Selected Cells
|
Control + Enter
|
Display AutoComplete list
|
Alt ↓
|
Fill Down
|
Ctrl + D
|
Fill Right
|
Ctrl + R
|
Insert Current Date
|
Ctrl + ;
|
Insert Current Time
|
Ctrl + Shift + ;
|
Start a New Line in the Same Cell
|
Alt + Enter
|
Cancel Cell Entry
|
ESC
|
Excel Shortcut Keys List – Clear
Here, we will talk about clear options in different case scenarios. Go through the list to know the different Excel shortcut keys to clear content, formats, everything, etc.
Keys
|
Operation
|
Clear Everything:
|
Alt + H + E + A
|
Clear Formats Only:
|
Alt+ H+ E+ F
|
Clear Content Only:
|
Alt+ H+ E+ C
|
Clear Hyperlinks Only:
|
Alt+ H+ E+ L
|
Clear Comments Only:
|
Alt+ H+ E+
|
Excel Keyboard Shortcuts – Selection
In this section, we’ll look at some major Excel shortcut keys related to the selection. It can be about selecting the entire row, column, expanded selection, and a lot more.
Keys
|
Operation
|
Select entire row
|
Shift + Space
|
Select entire column
|
Ctrl + Space
|
Select the current region if the worksheet contains data. Press again to the select current region and summary rows. Press again to select the entire worksheet.
|
Ctrl + A
|
Expand selection
|
Shift + Click
|
Add non-adjacent cells to selection
|
Ctrl + Click
|
Move right between non-adjacent selections
|
Ctrl + Alt + →
|
Move left between non-adjacent selections
|
Ctrl + Alt + ←
|
Toggle 'Add to Selection' mode
|
Shift + F8
|
Exit 'Add to Selection' mode
|
EscF
|
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Excel Keyboard Shortcuts: Ribbon
In this section, we’ll look at some critical Excel shortcut keys related to the Ribbon.
Keys
|
Operation
|
Expand or collapse ribbon
|
Ctrl + F1
|
Activate access keys
|
Alt
|
Move through Ribbon tabs and groups
|
→ ← ↑ ↓
|
Activate or open selected
|
Control Space OR Enter
|
Confirm control change
|
Enter
|
Get help on selected
|
Control +F1
|
Excel Keyboard Shortcuts: Drag and Drop (After Selecting Cells)
This Excel shortcut keys section covers different shortcuts related to drag and drop.
Keys
|
Operation
|
Drag and cut
|
Drag
|
Drag and copy
|
Ctrl + Drag
|
Drag and insert
|
Shift + Drag
|
Drag and insert copy
|
Ctrl + Shift + Drag
|
Drag to worksheet
|
Alt + Drag
|
Drag to duplicate worksheet
|
Ctrl + Drag
|
Excel Keyboard Shortcuts: Active Cell
In this section, we’ll look at some critical active cell-related MS Excel shortcut keys. We will understand moving active cells down, up, right, left, etc.
Keys
|
Operation
|
Select active cell (when multiple cells are already selected)
|
Shift + Backspace
|
Show the active cell on worksheet
|
Ctrl + Backspace
|
Move active cell clockwise to corners of selection
|
Ctrl + .
|
Move active cell down in selection - wrap to next column
|
Enter
|
Move active cell up in selection - wrap to previous column
|
Shift + Enter
|
Move active cell right in a selection -
|
wrap to next row Tab
|
Move active cell left in a selection - wrap to previous row
|
Shift + Tab
|
Excel Keyboard Shortcuts: Extend Selection
In this section, we’ll go through the extended selection of different Excel shortcut keys.
Keys
|
Operation
|
Extend selection right
|
Shift + →
|
Extend selection left
|
Shift + ←
|
Extend selection up
|
Shift + ↑
|
Extend selection down
|
Shift + ↓
|
Extend the selection to the last cell on the right that contains data, or to the next cell that contains data, or to the last column
|
Ctrl + Shift + →
|
Extend the selection to the last cell on the left that contains data, or to the next cell that contains data, or to the first column
|
Ctrl + Shift + ←
|
Extend the selection to the last cell up that contains data, or to the next cell that contains data, or to the first row
|
Ctrl + Shift + ↑
|
Extend the selection to the last cell down that contains data, or to the next cell that contains data, or to the last row
|
Ctrl + Shift + ↓
|
Extend selection up one screen
|
Shift + PgUp
|
Extend selection down one screen
|
Shift + PgDn
|
Extend selection right one screen Alt + Shift + PgDn
|
Alt + Shift + PgDn
|
Extend selection left one screen Alt + Shift + PgUp
|
Alt + Shift + PgUp
|
Extend selection to start of row(s) Shift + Home
|
Shift + Home
|
Extend selection to first cell in worksheet
|
Ctrl + Shift + Home
|
Extend selection to last cell in worksheet
|
Ctrl + Shift + End
|
Toggle 'Extend Selection' mode
|
F8
|
Cancel 'Extend Selection' mode
|
Esc
|
Excel Short cuts: Select Special
In this section, we’ll look at some critical Excel shortcut keys related to selecting special. We will know how to select cells with comments, the current region around the active cell, and a lot more.
Keys
|
Operation
|
Display 'Go To' dialog box
|
Ctrl + G OR F5
|
Select cells with comments
|
Ctrl + Shift + O
|
Select current region around active cell
|
Ctrl + Shift + *
|
Select current region
|
Ctrl + A
|
Select direct precedents
|
Ctrl + [
|
Select all precedents
|
Ctrl + Shift + {
|
Select direct dependents
|
Ctrl + ]
|
Select all dependents
|
Ctrl + Shift + }
|
Select visible cells only
|
Alt + ;
|
Excel Keyboard Shortcuts: Dialog Boxes
In this Excel shortcut section, we will check out the major dialog boxes related to shortcut keys.
Keys
|
Operation
|
Move to next control
|
Tab
|
Move to previous control
|
Shift + Tab
|
Move to next tab
|
Ctrl + Tab
|
Move to previous tab
|
Ctrl + Shift + Tab
|
Accept and apply
|
Enter
|
Check and uncheck box
|
Space
|
Cancel and close the dialog box
|
Esc
|
Excel Short cuts: Borders
This Excel shortcut key section covers all the shortcut keys related to the borders.
Keys
|
Operation
|
Open list of border styles from Ribbon
|
Alt + H , B
|
Add border around selected cells
|
Ctrl + Shift + &
|
Add or remove right border
|
Alt + H , B R
|
Add or remove left border
|
Alt + H , B L
|
Add or remove top border
|
Alt + H , B P
|
Add or remove bottom border
|
Alt + H , B O
|
Add all borders to all cells in selection
|
Alt + H , B A
|
Remove borders
|
Ctrl + Shift + -
|
MS Excel Shortcut Keys: Number Formatting
This section of MS Excel shortcuts covers the list of keys related to number formatting.
Keys
|
Operation
|
Apply general format
|
Ctrl + Shift + ~
|
Apply number format
|
Ctrl + Shift + !
|
Apply time format
|
Ctrl + Shift + @
|
Apply date format
|
Ctrl + Shift + #
|
Apply currency format
|
Ctrl + Shift + $
|
Apply percentage format
|
Ctrl + Shift + %
|
Apply scientific format
|
Ctrl + Shift + ^
|
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Quick Tips When Working with Excel Shortcuts Formulas
Below is a list of quick tips to work with Excel shortcuts formulas and work like a pro:
- Use Pivot tables to recognize and make sense of data: Data in a spreadsheet can be reorganized using pivot tables. Depending on what you want them to do, they can summarize values and compare various pieces of information in your spreadsheet, but they won't alter the data that you already have. I select Data > Pivot Table to start creating the pivot table. If you're using Excel 2016, you should select Insert > Pivot Table. Your Pivot Table will be automatically filled up by Excel, but you may always rearrange the data. Then, you can pick from four possibilities.
- Add more than one row or column: You could find that as you fiddle with your data, you need to keep adding rows and columns. You could even need to add hundreds of rows at times. One at a time would be extremely laborious. Fortunately, there's always a simpler solution. In a spreadsheet, you can add additional rows or columns by selecting the same number of preexisting rows or columns. After that, right-click and choose "Insert." To make your data simpler, use filter in Excel shortcut: You typically don't need to look at every single row at once when looking at really huge data sets. There are occasions when you only want to look at the data that meet specific requirements. You can use filters to narrow down your data so that you only ever see specific rows at once. Each column in your data can have a filter added to it in Excel, and from there you can select which cells you wish to display all at once.
- Use the filter in Excel shortcut to simplify your data: You typically don't need to look at every single row at once when looking at really huge data sets. There are occasions when you only want to look at the data that meet specific requirements. Filters can help with it. You can use filters to narrow down your data so that you only ever see specific rows at once. Each column in your data can have a filter added to it in Excel, and from there you can select which cells you wish to display all at once.
- Use formulas for simple calculations: Excel can assist you with basic mathematical operations like adding, subtracting, multiplying, and dividing any of your data in addition to performing complicated computations.
With the tips we shared above on Excel shortcuts formulas, we are sure to use Excel to its fullest extent and get the most out of the software to flourish your business.
Conclusion
Using Excel shortcut keys will speed up and improve the creation of your reports and simplify data. You should now be familiar with the various Excel keyboard shortcuts for the workbook, cell formatting, row and column formatting, and pivot tables.
We sincerely hope that these tips will be helpful to you. By consistently using Excel, you should be able to learn these shortcut keys. Also, do not forget to check out the Data Analytics Course if you wish to begin your career in this field.
Have you got any questions about this article? If so, kindly post it in the comments section, and we will respond as soon as possible.
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Ans- After the completion of the Data Analysis certification training-
- You will have a crisp knowledge of the role of a data analyst in the industry
- You will have the confidence, knowledge, and methods to proceed as a certified data analyst
- You can be a part of the online learning community of JanBask Training Certification data analytic programs to brush up on your skills and interact with the learners and experts across the globe
- You can expect the door opening up for a wide range of jobs. You can try your luck in giant firms as a certified data analyst.
Q10. Do you help with resume building and interview preparation?
Ans- We provide extensive support to our trainees for resume-building and interview processes.
- Our industry professionals and instructors will help you draft an impressive resume for your recruiters in an intellectual way. They will guide you to write an impressive and profound resume for Data Analysts.
- Janbask provides you with an intensive preparation of job-based questionnaires that are asked in the interview rounds for Data Analysis. We conduct mock Data Analysis interview rounds to level up the confidence of the trainees.
Data Analyst Course
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JanbaskTraining
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